Maryland Department of Agriculture HVAC

The Maryland Department of General Services is procuring on behalf of the Maryland Department of Agriculture comprehensive HVAC maintenance and repair services for the MDA Headquarters Complex at 50 Harry S. Truman Parkway, Annapolis, Maryland, with bids due October 12, 2026 — a Small Business Reserve procurement limited to certified small businesses. A pre-bid conference is scheduled for September 24 at 11:00 AM (RSVP required by September 23 at 3:00 PM) and a mandatory site visit on September 25 at 11:00 AM.

The scope covers routine preventive maintenance, emergency repair services, and minor repairs across two buildings totaling 177,811 gross square feet: the Administration and Laboratory Wing (126,800 sq ft) and the Motor Pool and Greenhouse (51,011 sq ft). The contractor must provide all labor and materials for preventive maintenance and minor repairs under $500 per incident; emergency labor is covered up to $500 per incident with 24-hour availability required. The State covers parts for repairs exceeding $500, with the contractor responsible for sourcing parts at least cost. Bidders must demonstrate a minimum of three consecutive years in business and three complete consecutive years of comparable HVAC maintenance experience within the past ten years, supported by three customer references.

The contract is fixed-price for a three-year base term (February 1, 2027, through January 31, 2030) with two optional one-year renewal periods. A 20 percent MBE subcontracting goal applies with no VSBE goal. Evaluation criteria prioritize lowest responsive bid. Insurance requirements include Commercial General Liability of $1,000,000 combined single limit per occurrence ($3,000,000 annual aggregate), Crime Insurance ($1,000,000 single loss limit), Cyber Security Insurance ($5,000,000 per occurrence), and Workers' Compensation ($1,000,000 per occurrence). The contractor must pay a one percent electronic transaction fee on approved invoices and comply with Maryland Healthy Working Families Act requirements. Written questions are due October 2 at 2:00 PM.