BID FORM - HVAC MDA (5) (1) (1) (2) (1) (3).xlsx

This is a bid form for an Invitation for Bids (IFB) issued by the Maryland Department of Agriculture (MDA) to procure HVAC preventive maintenance and repair services for the agency's Headquarters Complex located at 50 Harry S. Truman Parkway, Annapolis, Maryland. The complex encompasses two buildings: the Administration and Laboratory Wing, along with the Motor Pool and Greenhouse facilities. The contract is structured with a three-year base term followed by two optional one-year renewal periods, for a potential total contract duration of five years. Contractors must provide all service, materials, equipment, and labor necessary to maintain and repair HVAC systems in accordance with the detailed Scope of Work outlined in Section II of the IFB. All bids must be submitted as all-inclusive proposals that cover the complete range of preventative and corrective maintenance services required.

The bid form requires contractors to submit pricing for the three-year base term, Option Period 1 (12 months), and Option Period 2 (12 months), which will serve as the basis for award. Additionally, contractors must provide fully burdened hourly labor rates for four categories across each contract period: mechanic regular time, mechanic helper regular time, mechanic overtime and Saturday work, and mechanic Sunday/Holiday work. A separate emergency services hourly rate must also be provided. Contractors are required to complete the vendor information section, including company name, address, contact information, county, eMMA number, and FEIN, along with the signature of an authorized designee. All pricing must be entered in the designated blue highlighted cells of the bid form.