Marquette High School Band Trip/ Orlando FL, Spring 2027

Rockwood School District (R-VI) in Missouri is issuing a Request for Proposals to procure comprehensive travel services for Marquette High School's band trip to Orlando, Florida, scheduled for March 12-19, 2027. The procurement seeks qualified vendors to coordinate transportation and logistics for approximately 150 students, 4 staff members, and 6-8 chaperones on a six-day, five-night spring break excursion. Required services include round-trip motor coach transportation with planned stops in Nashville, Tennessee and Savannah, Georgia; hotel accommodations with quad occupancy options at both moderate and deluxe levels; prepaid meals or meal allowances; on-site professional tour managers; and organized activities including Grand Ole Opry backstage tours, Country Music Hall of Fame visits, St. Patrick's Day Parade performance participation in Savannah, and Universal Studios attendance in Orlando. Proposers must provide detailed cost structures for both accommodation levels with firm pricing guarantees, indicate acceptance of procurement and credit cards at no additional cost to the District, and demonstrate relevant experience serving Missouri K-12 school districts. Insurance requirements mandate comprehensive general liability coverage of $1,000,000 per person per occurrence and $1,000,000 property damage per occurrence, with the District named as an additional insured. Additional qualifications include submission of minimum five references, evidence of financial stability, Certificate of Good Standing from the proposer's state, litigation history documentation for the preceding five years, and proof of experience with Missouri K-12 school districts. All proposals must be submitted through the Rockwood School District Bonfire portal with questions due by February 24, 2026 at 5:00 PM, proposals due by March 20, 2026 at 2:00 PM, and award notification expected by April 10, 2026.

The RFP documents do not identify any specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories, suggesting the procurement is open to all qualified vendors meeting the stated requirements. All business entities must certify enrollment in the federal E-Verify work authorization program and provide affidavits affirming they do not and will not knowingly employ unauthorized aliens during contract performance. No incumbent vendors or current contractors are identified in the available documentation, and no specific budget range or award value is disclosed in the RFP materials. The contract will be governed by Missouri law with exclusive jurisdiction in St. Louis County, and the District reserves the right to reject any or all proposals, split awards, or make multiple awards. Proposers should note that all costs associated with proposal preparation are the responsibility of the vendor, and the District retains ownership of all submitted materials.