Marine Surveyors

The Commonwealth of Kentucky Transportation Cabinet, Department of Highways District 3, issued Request for Proposal (RFP) 605 2200000314 on March 30, 2022, for a Personal Service Contract to procure marine surveyor services for the replacement of two tugboats in Monroe County, Kentucky. The procurement seeks a qualified marine surveyor to evaluate boat builder specifications, drawings, and plans; conduct on-site progress construction inspections at the manufacturing facility; and perform final construction inspections of completed tugboats. The scope of work includes a minimum of four on-site visits to the boat builder's facility consisting of an initial inspection of manufacturing components and materials, two progress construction inspections with visual and weld joint inspections, and a final inspection of completed tugboats, with additional visits required for major construction milestones and post-construction inspection at the final work location in Tompkinsville, Kentucky. Deliverables include detailed written reports after each visit and written statements confirming construction compliance with specifications and final completion. Qualified proposers must be credentialed members of either the National Association of Marine Surveyors (NAMS) or the Society of Accredited Marine Surveyors (SAMS), with both memberships preferred, and must provide three professional references from organizations for whom they have previously provided similar services. The evaluation criteria allocate 700 points to the technical proposal (250 points for education and certifications, 300 points for experience, and 150 points for references) and 300 points to the cost proposal, with a potential additional 250 points for oral presentations if required, totaling 1,000 points or 1,250 points with presentations. Written questions were due April 11, 2022, with proposals due by 2:00 PM Eastern Time on April 29, 2022; the initial contract term runs from July 1, 2022, through June 30, 2023, with the Commonwealth reserving the right to renew for up to two additional one-year periods subject to Secretary of Finance and Administration Cabinet and Legislative Research Commission Government Contract Review Committee approval.

Kentucky resident bidders and qualified bidders as defined by Kentucky Revised Statutes (KRS) 45A.470 are eligible for scoring preferences of 15 percent of maximum points. Foreign entities must submit proof of registration with the Kentucky Secretary of State within fourteen days of bid opening. The existing infrastructure includes the Commonwealth's MOVEit Transfer secure file transfer system for electronic submission of proposal documents and the tugboat contract already awarded to Grandview Welding & Equipment, Inc., for the design, manufacture, and delivery of two tugboats at $412,297.00 each (total contract value of $824,594.00), which the marine surveyor will be inspecting throughout manufacturing and upon completion. Compensation shall be provided on an hourly basis with a single, blended hourly rate for all individuals assigned to the contract; the Cabinet will process valid invoices monthly for hours expended, with no reimbursement for overhead, travel costs, printing, copying, supplies, or other miscellaneous expenses. All proposals must be submitted electronically in three sealed parts (signed solicitation, technical proposal, and cost proposal) and must remain valid for a minimum of six months after the proposal due date. The Commonwealth reserves the right to reject any or all proposals, and no minimum contract value is guaranteed under this procurement.