Manufacturing of an Entrance Sign and Installation at Texas Center for Infectious Disease

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for the manufacturing and installation of an entrance sign at the Texas Center for Infectious Disease located in San Antonio, Bexar County. The procurement requires a comprehensive sign solution including a LED sign cabinet with a Watchfire 10mm Full Color display, featuring a 5'x10' double-face configuration with a 150H x 300W pixel matrix, and two single-face illuminated ID cabinets mounted on a limestone base. The sign must include a 5-year warranty, with the vendor responsible for manufacturing and installation of the sign components. Mandatory on-site visits were scheduled for February 10 and 11, 2025, with vendor questions due by February 13, 2025. The bid response deadline is March 4, 2025, at 10:30 AM, with the initial contract term beginning upon award and expiring on August 31, 2025, potentially with a one-year extension option. Bidders must demonstrate a minimum of three years of relevant experience and provide three verifiable references for similar projects completed within the last three years, with comprehensive insurance coverage requirements including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability insurance.

The procurement emphasizes participation of Historically Underutilized Businesses (HUB) through a required HUB Subcontracting Plan (HSP), with a courtesy HSP review available until February 21, 2025. While no specific budget range is explicitly stated in the documents, the project requires firm and fixed pricing with potential adjustments tied to specified price indices such as the CPI-W Urban Wage Earners and CPI-U All Urban Consumers. The electrical work for the sign installation will be completed by separate contractors, not included in the current contract scope. Vendors must submit comprehensive documentation, including the signed Solicitation Addendum Acknowledgement form, which can be emailed to pcsbids@hhsc.state.tx.us prior to the solicitation due date. The procurement appears designed to encourage competitive bidding from experienced sign manufacturers with specific expertise in government facility signage installations, with a clear emphasis on comprehensive technical capabilities and professional qualifications.