Mandatory Labor Law Posters

The City of Pittsburgh's Office of Management and Budget is soliciting bids for Mandatory Labor Law Posters through Invitation for Bid (IFB #2024-IFB-052). This procurement covers federal, state, and local labor law posters required for workplace display across Allegheny County and Philadelphia City jurisdictions in Pennsylvania. The city seeks a vendor to provide 200 copies each of three distinct poster types: Federal Department of Labor Labor Law Poster, State Department of Labor (Pennsylvania DOL) Labor Law Poster, and Local posters covering both the City of Pittsburgh and Allegheny County regulations. Deliverables must include both physical copies and electronic versions of all posters. The posters must address mandatory labor law topics including federal minimum wage and overtime requirements, workplace safety standards, family and medical leave protections, workers' compensation, unemployment compensation, discrimination prohibitions, and local paid sick leave ordinances for both Pittsburgh and Allegheny County. The bid was released on March 18, 2024, with a deadline for submitting questions by April 12, 2024, and a bid submission deadline of April 19, 2024, at 2:00 p.m. The initial contract period runs from May 1, 2024, through May 31, 2026, with the city retaining the right to extend for up to 90 calendar days. Bidders must submit pricing proposals for unit costs across the three line items, along with required documentation including a vendor questionnaire, W-9 form, vendor registration form, and Equal Opportunity Review Commission participation form.

The procurement includes specific set-aside goals targeting disadvantaged business enterprises, with the city establishing goals of 18% minority-owned business enterprise (MBE) participation, 7% women-owned business enterprise (WBE) participation, and 5% veteran-owned business enterprise (VBE) participation. Interested vendors must complete equal opportunity compliance documentation and demonstrate capacity to meet equal opportunity requirements. The contract structure specifies that the city will not reimburse separate shipping or handling fees, and all invoices must provide detailed pricing breakdowns for each poster category. The referenced poster documents, provided by J. J. Keller & Associates, Inc., serve as specifications for content and format, including bilingual English and Spanish versions for local ordinances covering Pittsburgh's Paid Sick Days Act and Allegheny County's Paid Sick Leave Ordinance. No incumbent vendor information or award value range has been disclosed in the available solicitation documents, requiring interested bidders to consult the full IFB for additional pricing guidance and contract award determinations.