Mand. Site*Fax Bid*D/W Mach. Rental - DOC

The Louisiana State Office of State Procurement, specifically for the Louisiana Department of Corrections and the Elayne Hunt Correctional Center in Allen Parish, is seeking a service contract for dishwasher machine rental through an Invitation to Bid (ITB). The procurement involves renting two commercial dishwashing machines: a Conveyor Dish machine (AC-44 or equivalent) with a minimum capacity of 244 racks per hour, and a Double Rack Dish machine (D-2 or equivalent) capable of washing 76 dishes per hour. Bidders must complete a mandatory jobsite visit and contact Sara Carmena to schedule, with failure to do so resulting in bid disqualification. The contract period will begin on the date of award and end on June 30, 2026, with potential renewal options for two additional 12-month periods, not to exceed a total of 36 months. The bid is structured on an all-or-none award basis and will be awarded to the lowest responsive and responsible bidder meeting all specifications. Bid responses are due by August 22, 2025, at 2:00 PM CST, with submission options including online, fax, and non-electronic methods. Vendors must provide comprehensive service including installation, maintenance, chemicals, parts, and labor, with required compliance to NSF, UL, USDA, and EPA standards.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises, though bidders must comply with federal and state regulations including civil rights laws, ADA accessibility requirements, and E-Verify provisions. Insurance requirements are detailed, mandating Workers Compensation, Commercial General Liability, and Automobile Liability with specific minimum coverage amounts. The state will utilize the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. While a specific budget range is not explicitly stated, the contract involves a 12-month rental period for two commercial dishwashing machines with additional provisions for cycle overages. The equipment will remain the vendor's property, with the understanding that machines can be replaced if determined to be in poor condition. Vendors must provide emergency service response within two hours and conduct routine inspections every four weeks, submitting written maintenance reports to the correctional center's food services department.