Managed Print Services
Closed State & local contract opportunity Posted
- Solicitation number
- 24RFP-USD10072024
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 91552 Journalistic Services (Includes Page Print Services)
- 96657 Offset Printing, General, Small Press Work (Quan. Up To 25,000), One Or More Colors, No 4 Color Processes Or Large Solids Or Close Registration; Up To 11 X 17 In.: Brochures, Newsletters, Covers, Posters, Etc.
- 96658 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, No 4 Color Processes Or Close Registration Required, Finished Sizes May Exceed 11 X 17 In., May Have Large Solids
- 96659 Offset Printing, General, Large Production Runs On Large Or Web Press (Quan. Over 100,000), One Or More Colors, No 4 Color Processes Or Close Registration Required, May Exceed 11 X 17 In. And Have Large Solids
- 96660 Offset Printing, Large Production Runs (Quan. Up To 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
- 96661 Offset Printing, Large Production Runs (Quan. Over 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
- 96662 Offset Printing, Booklets, Saddle Stitch Binding (Quan. Under 100,000): Books And Magazines
- 96663 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Up To 100,000; 4 Color Process Or Tight Registration Required): Books, Magazines, Etc.
- 96664 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Over 100,000): Books And Magazines
- 96665 Offset Printing, Books, Perfect Bound (Quan. Up To 10,000); 4 Color Process Acceptable: College Catalogues, Telephone Books, Etc.
Show all 14
- 96666 Offset Printing, Books, Perfect Bound (Quan. Over 10,000); 4 Color Process Acceptable
- 96667 Offset Printing, Custom Bound, Hardback, Leather, Etc.: Books
- 96668 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, Close Registration Required, No 4-Color Processes, Finished Sizes May Exceed 8-1/2 X 11 In., Newsletters, Etc.
- 96669 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, Close Registration Required, No 4-Color Processes, Finished Sizes May Exceed 11 X 17 In., May Have Large Solids
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The University of South Dakota (USD) has issued a Request for Proposal (RFP) for Managed Print Services, seeking a qualified vendor to provide comprehensive print management solutions across multiple campus locations, including Vermillion, Sioux Falls, Yankton, and Rapid City. The procurement aims to consolidate and optimize a current print infrastructure consisting of approximately 600 devices, including 75 leased Toshiba multifunction devices and 500 owned desktop printers, with a strategic goal of transitioning from personal printers to centralized multifunction devices. Key deliverables include a comprehensive printer fleet assessment, an operational solution for device consolidation and maintenance, and a communication and awareness strategy. Evaluation criteria will focus on the vendor's specialized expertise, technical competence, resources, past performance, and cost proposal. The RFP timeline indicates that proposals are due by December 6, 2024, with an anticipated award decision and contract negotiation by January 15, 2025. The proposed contract term spans from March 1, 2025, to June 30, 2030, with potential one-year extensions, and vendors must submit detailed cost proposals including equipment costs and potential inflationary increases.
The RFP does not specify any specific set-aside designations or restrictions on respondent types, nor does it mention preferences for disadvantaged enterprises. No incumbent vendor is explicitly identified in the documents. The current print environment utilizes a Pharos print management system, which the new vendor will need to integrate or potentially replace. While specific budget ranges are not disclosed, the RFP indicates USD's intention to award a single contract to the most advantageous proposal, considering both price and other factors. The university reserves the right to reject any and all offers and to separately procure individual requirements during the contract term if deemed in its best interest. The print services will cover approximately 9,000 students across multiple campuses, suggesting a potentially significant contract value. Vendors are required to provide comprehensive services including device maintenance, consumables, parts, labor, support, and detailed reporting capabilities.
Opportunity text
The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified vendors for Managed Print Services as outlined in this RFP. The goal of this RFP is to work towards solutions that will minimize cost, while maintaining or improving current services.
Based on this RFP, USD intends to award a single contract to the responsible Vendor whose proposal, conforming to this RFP, is most advantageous to the University, price and other factors considered. USD reserves the right to separately procure individual requirements that are the subject of the contract during the contract term, when deemed by the University to be in its best interest.
USD reserves the right to reject any and all offers and to award in the best interest of USD.
Please see section 3.0 and Attachments A, & B for a complete scope of services regarding this RFP.
The University of South Dakota is a public university under the South Dakota Board of Regents and was founded in 1862. USD enrolls more than 9,000 students and its main campus is located on 274 acres in Vermillion SD. You may learn more about USD at At a Glance | University of South Dakota (usd.edu). Campus locations served by this RFP include:
USD Vermillion - link to campus map USD Campus Map USD Sioux Falls Campus link - Sioux Falls Campus | University of South Dakota (usd.edu) USD Health Sciences - 1400 West 22nd Street, Sioux Falls Various other Sioux Falls locations USD School of Medicine - Avera Sacred Heart Hospital, Yankton SD USD School of Medicine - 520 Kansas St., Rapid City SD
During the RFP process (from release of the RFP to final award), Vendor is not permitted to contact any USD staff or faculty other than the USD designated contact as referenced on the title page, unless at the request of the USD designated contact or to fulfill pre-existing contractual obligations. Violation of these conditions may constitute immediate disqualification.
Any reference to University of South Dakota, USD, University, State, Agency or State of South Dakota used in this RFP, shall all have the same meaning.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Chris Phillips at chris.phillips@usd.edu with the subject line "RFP #USD10072024".
The State will respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| Printer Inventory.xlsx | XLSX spreadsheet | |
| RFP Document.pdf | ||
| Response to Offeror Questions document.docx | DOCX document | |
| RFP Document.pdf |
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