Man Down Alert System

The Iowa Department of Health and Human Services, specifically the State Training School in Eldora, is seeking a comprehensive Man Down Alert/Real-Time Location Service system for their campus-wide implementation. The procurement is a Request for Proposal (RFP #005-RFP-1398-2025) targeting a fully operational alert system to replace the current Bosch system reaching end-of-life on 12/31/26. The system must include 200 transmitters with backup units, providing campus-wide coverage including outdoor areas and athletic fields, with location accuracy within 10 feet. Key technical requirements include hardwired transmitters/receivers with tamper switches, programmable individual units, 2-3 second response time, and future integration capability with Genetec camera systems. Mandatory specifications require the system to function without internet/Wi-Fi, operate only on-campus, and be wearable by approximately 185 staff members. The RFP evaluation will assess technical proposals across four primary categories: vendor experience (50 points), equipment description (300 points), implementation plan (150 points), and training plan (200 points), with a minimum technical score of 450 points required for consideration. Critical dates include a mandatory site visit on January 28, 2025 at 10:00 AM, written questions due by February 7, 2025 at 4:00 PM, and proposal submissions due by February 21, 2025 at 2:00 PM.

The contract will have an initial three-year term with options to renew for three additional one-year extensions, potentially spanning a total of six years. The system must be implemented within 90 days of contract execution, with all pricing designated as FOB Destination and including freight costs. While no specific set-aside designations were mentioned, vendors must register to do business in Iowa before payment. The contract will be available to other state agencies and political subdivisions within Iowa but not to out-of-state entities. Pricing requirements include submission of one-time and recurring costs for the entire six-year period, with the state receiving a 1% administrative fee on all sales. The current system utilizes belt-clip worn devices with pull alarms and tilt sensors connected to a central switchboard through hardwired transmitters/receivers in a daisy-chain configuration. Although a specific budget range was not explicitly stated, the comprehensive requirements for 200 transmitters, campus-wide coverage, and advanced technological specifications suggest a significant investment. Vendors must also disclose any use of artificial intelligence in proposal creation or service delivery.