005-RFP-1398-2025 Addendum No. 1.pdf

February 10, 2025

To: All Potential Respondents From: Katelyn Howells, Purchasing Agent Subject: 005-RFP-0939-2024 Procurement Training Services

Addendum One

Please amend the subject RFP to include the attached Sign-In Sheet and Notes from the Pre-Proposal Conference and Site Visit.

Please acknowledge receipt of this addendum by signing in the space provided below, and return this letter with your proposal (do not send back separately).

I hereby acknowledge receipt of this addendum.

Signature Date

Typed or Printed Name

Questions and notes related to the campus:

1. Define “sites” - just 1 campus, but we need coverage for entire campus. “Site” = different buildings/cottages

2. Each building includes transmitters/receivers that can be used to triangulate locations; outdoor areas also have receivers/transmitters

3. Coverage includes softball/football field off-campus

4. Cellular coverage on campus does have spots of non-availability.

5. Other similar facilities - Eldora is only state-operated juvenile facility; other facilities may be privately-owned, adult, psychiatric

Questions and notes related to the current system:

1. Current system - includes pull alarm and button; immediate notification system to central switchboard; accurate location - ideal within 10 feet, but general location of within X building X floor; Bosch at end of life 12/31/26, but discontinued sale of new units

2. How are current units worn? Currently, individual sensors are worn on a belt clip. This is the preferred wear, not a neck lanyard.

3. Are there any concerns with the current system? There is variable tilt sensitivity across different units - some require a further tilt to trigger an alarm. (not a further tilt – the sensitivity of when the alarm will go off at switchboard – some beepers the alarm goes off quicker/longer)

4. How many units? Currently have about 200; currently have 185 employees, not all have a unit

5. Current units have a manual re-set to cancel alarm - we do not feel this is a current risk as response is only cancelled with actual communication from the staff member associated with the alarm.

6. Current units are not waterproof.

7. Man-Down monitor does not currently have internet/Wi-Fi capability.

8. Transponders to receivers to transponders daisy-chained to communicate to central switchboard

9. Are staff able to communicate through the current system? No, but staff carry radios/radios available in cottages

Questions and notes regarding mandatory specifications:

1. Size of alarm - not much bigger than current

2. Is the tilt sensor required? Yes.

3. Need to be able to move jumper pins

4. Transmitters/receivers must be hardwired; individual units are the only piece not hardwired

5. Transmitters/receivers must have tamper switch

6. Individual units need to be programmable so that the State can re-assign units to new hires/de-commission following employee leave

7. Computer can show where individual is

8. Alert cannot be received off campus

9. Response time for alert to switchboard - 2-3 seconds

10. Tilt alert time vs. pull alert time - tilt should have a few seconds’ delay to allow staff to correct;

pull should be near-immediate

11. How many devices - 200 transmitters with some backup units for initial purchase

12. Are any other means of man-down/panic buttons in use? No (cisco phones, radios, man-down);

staff working directly with students not allowed to have cell phones

13. The State is not currently requesting buttons around campus or a phone app.

Questions and notes regarding optional specifications:

1. Make clips stronger to not have to replace as often

2. Is the new system required to integrate with any other existing systems? No other integrations are required, but would like to integrate with camera to show relevant camera at switchboard

Other notes and questions:

1. Management does not typically wear alarms; staff that work directly with student are required to have an alert.

2. State will soon mandate Genetec cameras (date of implementation unknown); currently using Milestone

3. Access to buildings - physical keys checked out/in daily; no current plan to change; contractor keys also checked out with drivers license/ID

4. Not needed off campus