1274490-event.pdf

10 February 2025

Man Down Alert System The State Training School in Eldora is seeking a new Man-Down Alert/Real-Time Location Service for their campus.

A MANDATORY Site Visit will be held 10:00AM January 28th at 3211 Edgington Ave, Eldora.

10 February 2025

Open 1/16/2025 8:00 AM CST Type RFP - Request for Proposal Close 2/21/2025 2:00 PM CST Number 005-RFP-1398-2025 Currency US Dollar

Sealed Until 2/21/2025 2:00 PM CST

Payment Terms 0% 0, Net 60

10 February 2025

Contacts Katelyn Howells katelyn.howells@iowa.gov

Phone +1 515-721-7856

10 February 2025

Commodity Codes Commodity Code Description 68059 *Identity Tracking Devices 68071 *Inmate Tracking Devices, Electronic, Wrist and Leg Bands, etc.

99049 Incident Management Response Services, Including Patient Tracking, Responder Credentialing, Asset and Inventory Management

10 February 202510 February 202510 February 202510 February 202510 February 202510 February 202510 February 2025 mailto:katelyn.howells@iowa.gov

The State of Iowa State Training School is seeking a Man Down Alert/Real Time Location Service for their campus in Eldora, Iowa.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Respondent opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Respondent must approve and resubmit their Proposal after an amendment has been posted by the Issuing Officer. If the Proposal was submitted before the amendment, all information will be saved. The Respondent only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your proposal again (if previously submitted).

MANDATORY Site Visit and Pre-Proposal Conference

A Mandatory Site Visit and Pre-Proposal Conference will be held at 10:00 AM January 28, 2025 at the State Training School:

3211 Edgington Ave.

Eldora, IA 50627

If a map is needed, contact the Issuing Officer.

Contract Term

The contract shall have an initial term of three (3) years, beginning on the date of contract execution.

The Contract may be renewed by mutual agreement of both parties for up to three (3) annual extensions.

Description

Required to View Event

Prerequisites Required to Enter Bid

10 February 2025

1. Respondent shall read and make certifications of their Proposal.

2. Respondent shall read and authorize to release information for their Proposal.

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Buyer Attachments

1. 005-RFP-1398-2025 Man Down Alert System.pdf

2. 005-RFP-1398-2025 Addendum No. 1.pdf

10 February 202510 February 202510 February 202510 February 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjc0NDkwLTE3NDk3Mzg2MjgwMDUtUkZQLTEzOTgtMjAyNSBNYW4gRG93biBBbGVydCBTeXN0ZW0ucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjc0NDkwLTE3NjUxMjk3NjYwMDUtUkZQLTEzOTgtMjAyNSBBZGRlbmR1bSBOby4gMS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Response Instructions:

1.1 Confidential Treatment of Information - Is Respondent requesting confidential treatment of specific information?

1.2

A Respondent requesting confidential treatment of specific information shall: (1) fully complete and sign Part 2 of Form 22, (2) conspicuously mark the outside of its Proposal as containing confidential information, (3) mark each page upon which the Respondent believes confidential information appears and CLEARLY IDENTIFY EACH ITEM for which confidential treatment is requested; MARKING A PAGE IN THE PAGE MARGIN IS NOT SUFFICIENT IDENTIFICATION, and (4) submit a “Public Copy” from which the confidential information has been excised.

1.3 Respondent must attach separate Technical Proposal file.

1.4 Respondent must attach separate Cost Proposal file.

1.5 Respondent shall indicate if Artificial Intelligence (AI) was used in the creation of the proposal.

1.6 Respondent shall indicate if Artificial Intelligence will be used in the rendering of services following this RFP.

Group 2: Respondent Background Information Instructions:

2.1 Enter the name, address and telephone number of the Respondent’s representative to contact regarding all contractual and technical matters concerning the Proposal.

2.2 Enter the Respondent's contact name, address, telephone number, fax number and e-mail address including all d/b/a’s or assumed names or other operating names of the Respondent and any local addresses and phone numbers.

2.3 Enter the Respondent's State or Foreign Country of Residence.

2.4 Respondent shall enter the Resident Preference given by the State or Foreign Country of the Respondent’s residence. Enter the resident preference in the text box or indicate "no preference".

2.5 Enter the Respondent's Form of business entity, e.g., corporation, partnership, proprietorship, or LLC.

2.6 Enter the Respondent's state of incorporation, state of formation, or state of organization.

2.7 Respondent shall provide the location(s) including address and telephone numbers of the offices and other facilities that relate to the Respondent’s performance under the terms of this RFP.

2.8 Enter the number of employees employed by Respondent.

2.9 Enter Respondent's type of business.

2.10 Enter the name, contact information and qualifications of any subcontractors who will be involved with this project the Respondent proposes to use and the nature of the goods and/or services the subcontractor would perform.

Group 3: Termination, Litigation, and Debarment Instructions:

3.1 Has the Respondent had a contract for goods and/or services terminated for any reason?

3.2 If so, provide full details regarding the termination.

3.3 Describe any damages or penalties assessed against or dispute resolution settlements entered into by Respondent under any existing or past contracts for goods and/or services. Provide full details regarding the circumstances, including dollar amount of damages, penalties and settlement payments.

3.4 Provide a list and summary of all litigation or threatened litigation, administrative or regulatory proceedings, or similar matters to which the Respondent or its officers have been a party.

3.5

Provide any irregularities discovered in any of the accounts maintained by the Respondent on behalf of others. Describe the circumstances and disposition of the irregularities. Failure to disclose these matters may result in rejection of the Proposal or termination of any subsequent Contract. The above disclosures are a continuing requirement of the Respondent. Respondent shall provide written notification to the Agency of any such matter commencing or occurring after submission of a Proposal, and with respect to the successful Respondent, following execution of the Contract.

Group 4: Terms and Conditions 10 February 202510 February 202510 February 2025

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section.

4.1 Respondent shall read the Terms and Conditions for Services and enter a response.

4.2 Respondent shall read the Terms and Conditions for Goods and enter a response.

4.3

By submitting a Proposal, Respondent acknowledges its acceptance of the terms and conditions of the RFP and the General Terms and Conditions without change except as otherwise expressly stated in its Proposal. If the Respondent takes exception to a provision, it must identify it by page and section number, state the reason for the exception, and set forth in its Proposal the specific RFP or General Terms and Conditions language it proposes to include in place of the provision. If Respondent’s exceptions or responses materially alter the RFP, or if the Respondent submits its own terms and conditions or otherwise fails to follow the process described herein, the Agency may reject the Proposal, in its sole discretion.

4.4 The Respondent hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Respondent, its officers, directors, shareholders, partners and managerial and supervisory personnel who will be involved in the performance of the Contract.

4.5 The Respondent shall guarantee the goods and/or services offered in the Proposal are currently available and that all Proposal terms, including price, will remain firm for the number days indicated on the RFP cover sheet following the deadline for submitting Proposals.

4.6 Awarded Respondent will be required to register to do business in Iowa before payments can be made.

For Contractor registration documents, go to:

https://das.iowa.gov/procurement/vendors/how-do-business

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