Maisd clock/bell/notification system RFP

The Muskegon Area Intermediate School District (MAISD) is seeking proposals for a comprehensive mass notification system replacement across five district locations: Craig Campus, Wesley School, Lakeshore Learning Center, Career Tech Center, and CTC Maintenance Facility. The project involves installing a modern IP-based communication system that will replace legacy paging and bell-ringer infrastructure, encompassing 137 total network drops across the buildings. Key deliverables include a Singlewire Informacast Fusion Server Appliance, Advanced Network Devices speakers and displays, Barix Barionet 400 IP relays, Juniper access layer switching, and Vertiv UPS equipment. The system will support up to 500 Informacast Fusion users, feature three zones per building, enable separate bell-ringer schedules, and integrate with the existing Lenel door access control system. The procurement timeline includes a pre-bid meeting on August 21, 2025, at 3:00 PM, with bid submissions due on September 11, 2025, at 2:00 PM. The project requires a 5% bid security, targets substantial completion by March 15, 2026, and anticipates a contract award on September 15, 2025.

There are no specific set-aside designations or restrictions on bidding organizations mentioned in the documentation. Bidders must submit a sworn statement disclosing any familial relationships with school district board members or the superintendent, and an Affidavit of Compliance with the Iran Economic Sanctions Act. The project will be funded through local resources and does not require prevailing wages. Bidders must obtain complete bidding documents from Ajax Imaging in Muskegon and can view drawings at the Architect's office. The project will require five separate permits and inspections across the multiple facilities. While no specific budget range is explicitly stated, the comprehensive nature of the system replacement across five locations suggests a significant investment in communication infrastructure. The Owner reserves the right to accept or reject any bids and waive any irregularities, with proposals remaining firm for 30 days from the bid opening date.