Maintenance, Repair and Replacement Services for Water/Wastewater/Recycle Water Utility Systems Equipment and Facilities

The City of Rio Rancho Water Utility System Division is seeking a contractor for maintenance, repair, and replacement services for water, wastewater, and recycle water utility systems equipment and facilities. The procurement is structured as an Invitation for Bids (IFB 26-002-UT) covering mechanical and electrical equipment, piping, and instrumentation across 14 well sites and multiple booster pump stations in the Rio Rancho area. Required services include repair, replacement, fabrication, modification, rehabilitation, abandonment, and demolition of utility system infrastructure. Bidders must provide comprehensive pricing for 15 distinct technical specification items, with estimated quantities ranging from 80 to 10,000 units, and include labor hours for activities such as shop drawings, site preparation, pump installation, and equipment inspection. The solicitation requires both original sealed bids and electronic submissions via the City's Bonfire portal, with bids due on February 5, 2026, at 2:00 PM MST. Key deadlines include a question submission deadline of January 15, 2026, and an addendum deadline of January 22, 2026. Bidders must provide a 5% bid bond and conduct mandatory on-site inspections.

The contract includes local and area business preferences, with Local Businesses receiving a 2% additional preference and Area Businesses receiving a 1% additional preference when competing against Qualifying Companies. Pre-qualification through the City's Purchasing Division is mandatory, and bidders must maintain adequate maintenance facilities in the Albuquerque Metro Area. Successful contractors must obtain comprehensive general liability insurance with minimum limits of $1,000,000 per claim and workers' compensation insurance compliant with New Mexico law. The initial contract term is one year, with options to renew for three additional one-year terms, not to exceed four years total. The City reserves the right to award to multiple vendors on an item-by-item basis or establish primary and secondary vendors. While no specific budget range is mentioned, the solicitation indicates that cost-plus percentage contracts are prohibited, and bidders must provide pricing for all line items or risk disqualification. The City is exempt from New Mexico Gross Receipts Taxes on materials but subject to such taxes on services, and bidders must include applicable taxes in their pricing.