Maintenance and Service of Fire Protection Systems

The Housing Authority of the City of Hoboken is requesting sealed bids for maintenance and service of fire protection systems across twenty-eight public housing buildings, with bids due October 28, 2026 at 11:00 a.m. at 400 Harrison Street, Hoboken, New Jersey.

The scope encompasses inspection, servicing, and maintenance of fire water pumps, standpipes, fire extinguishers, and wet sprinkler systems at five housing developments: Andrew Jackson Gardens, Christopher Columbus Gardens, Harrison Gardens, Monroe and Adams Gardens, and Fox Hill Gardens. Bidders must demonstrate three years of experience with similar services and provide references for five comparable facilities. Site visits prior to bid submission are mandatory. The contract requires 24-hour emergency response capability with emergency calls answered within 15 minutes and qualified staff on-site within two hours. Parts and materials markup is capped at 15 percent.

The bid structure comprises six base bid components: routine inspection and maintenance of all fire protection equipment (Base A); 600 hours of foreman labor for significant repairs and equipment replacement (Base B); a $50,000 equipment and materials allowance at the Authority's discretion (Base C); two separate inspections and reports (Bases D and E); and 24-hour, 365-day central emergency monitoring station maintenance (Base F). Five alternate pricing options are available for five-year standpipe testing, five-year obstruction and internal system inspection, annual fire line backflow testing, annual fire hydrant inspection, and annual fire pump flow tests.

The contract term is one year with an optional one-year renewal at the same rates. Davis-Bacon wage rate compliance is mandatory. Bid security requirements are 10 percent of the bid amount for bids up to $200,000, a flat $20,000 for bids between $200,000 and $400,000, and 5 percent for bids exceeding $400,000. All bidders must submit a Bid Bond or certified check, Consent of Surety, notarized Statement of Ownership, Subcontractor Certificate, Public Works Contractor Registration Certificate, and various affidavits regarding non-collusion, compliance, and affirmative action. The Authority reserves the right to reject any or all bids and to engage multiple contractors.