Bid Documents & Detailed Specifications For:

Maintenance and Service of Fire Protection Systems Andrew Jackson Gardens NJ 15-1

Christopher Columbus Gardens NJ 15-2

Harrison Gardens NJ 15-3

Monroe and Adams Gardens NJ 15-4A and 15-4B

Fox Hill Gardens NJ 15-5 Prepared for:

Marc Recko, Executive Director Barbara Reyes, Chair

Erica Seitzman, Vice Chair David Edwards Anthony Forbes Jean Rodriguez Matthew Testa

Carmen Vega

Housing Authority of the City of Hoboken 400 Harrison Street

Hoboken, New Jersey 07030

October 5, 2026

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TABLE OF CONTENTS

Section Administrative Sections Page(s)

TOC Table of Contents 2 IB Invitation for Bids 3 – 4 BCL Bid Document Submission Checklist 5 – 6 SW Scope of Work 7 – 12 BS Bid Sheet 13 – 14 SS Supplemental Schedule 15 – 16 ACBD Acknowledgement of Receipt of Any Notice of Revisions or Addenda to the Bid Documents 17 BB Bid Bond/Guarantee 18 – 19 PPB Performance and Payment Bond and Instructions 20 – 23 CS Consent of Surety 24 SO Bidder’s Statement of Ownership 25 – 26 SCC Subcontractor Certificate 27 – 30 NC Non-Collusion Affidavit 31 BA Bidder’s Affidavit 32 QQ Qualification Questionnaire 33 – 34 SOC Statement of Compliance 35 AAA Affirmative Action Affidavit 36 – 38 VADA Voluntary Act & Deed Acknowledgement Affidavit 39 PCD Political Contribution Disclosure Forms 40 – 41 HUD-5369A Representations, Certifications, and Other Statements of

Bidders (11/1992) 42 FC Form of Contract 46 – 50 WGD Wage Rate Determinations 51 – 60 XA Exhibit A 61 – 62 EXB Exhibit B 63 SCHA Schedule A 64 SCHB Schedule B 65

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INVITATION FOR BIDS

THE HOUSING AUTHORITY OF THE CITY OF HOBOKEN

Hoboken, New Jersey

The Housing Authority of the City of Hoboken (the “Owner) will receive sealed bids for Maintenance and Service of Fire Protection Systems together with such addenda as may be issued prior to the date of receipt of bids. The Contract shall be a one-year contract, with an Option on the part of the Authority to renew for one additional year at the same rates.

The bid opening will be held at 11:00AM (prevailing time) on October 28, 2026 at 400 Harrison Street, Hoboken, New Jersey, at which time bids will be opened and publicly read.

PHOTOCOPIES OR FACSIMILES OF THE BID DOCUMENTS WILL NOT BE ACCEPTED

IN LIEU OF THE BID MATERIALS.

Bids for the contract must be on the forms provided in the Bid Materials and must be completed in the manner designated therein. The bidder shall not change the wording of or any wording to the bid form. Unauthorized conditions, limitations, or provisions attached to a bid will be cause for rejection of that bid. If alterations by erasure or interlineation are made for any reason, the bidder must explain over such erasure or interlineation, with a signed statement from the bidder.

Bids must be enclosed in sealed envelopes bearing the name and address of the bidder and must be delivered to the Housing Authority of the City of Hoboken, 400 Harrison Street, Hoboken, New Jersey 07030, properly marked bearing the name of the project, prior to the October 28, 2026 deadline.

It is the bidder’s responsibility to see that bids are presented to the Owner on the hour and at the place designated. Bids may be hand delivered or mailed; however, the Owner disclaims any responsibility for bids forwarded by regular or express mail or common carrier.

Commencing on October 5, 2026, all bid documents must be obtained directly by emailing nvillafane@myhhanj.com

Each bid shall be accompanied by a Bid Bond issued by a New Jersey Licensed Surety Company which is listed in the most recently published U.S. Treasury Circular No. 570, or by certified check in the amount called for in the Specifications, made out to the Housing Authority of the City of Hoboken. Bids must also be accompanied by all the materials required by the bid documents. Regardless of whether the Bid Bond or Certified Check is submitted for bid guarantee, each bidder must submit a Consent of Surety also from a New Jersey Licensed Surety Company which is listed in the most recently published U.S. Treasury Circular No. 570, stating that it will issue the necessary performance bond should the bidder enter into contract for this work with the Owner.

This Invitation for Bid and the contract awarded to it comply with the fair and open process, established and further defined by N.J.S.A. 19:44A-20.7. Consequently, the provisions of N.J.S.A. 19:44A-20.5 and N.J.S.A. 19:44A-20.26, as to campaign contributions, do not apply to the Invitation to Bid and the contract to be awarded hereunder.

mailto:nvillafane@myhhanj.com

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Each bidder must submit, with its Bid, security in the amount indicated below. No Bidder may withdraw its Bid for a period of sixty (60) days after the actual date of opening thereof.

Amount of Bid Bid Guarantee

Up to $200,000 10% of Bid $200,000 to $400,000 $20,000 Over $400,000 5% of Bid

All Bidders are hereby notified that compliance with the most recently published and applicable Davis-Bacon Wage Requirements will be required in the performance of any contract awarded;

that compliance with the New Jersey Public Works Contractor Registration Act, N.J.S.A. 34:11- 56.48, et seq., will be required at the time of bid submission; and that compliance with the business registration provisions of P.L. 2004, c.57 will be required at time of contract execution.

All Bidders, including corporations, limited liability companies, partnerships, and sole proprietorships, must submit a Statement of Ownership. During the performance of this Contract, the contractor agrees to comply with P.L. 1975, c. 127 (N.J.A.C. 17:27), “Law Against Discrimination”, current regulations.

The Owner seeks to encourage participation by respondents who are small businesses, minority business enterprises, women business enterprises, or business concerns which are located in or owned in substantial part by persons residing in the Hoboken area and has a goal of minimum participation by such entities of at least 5% participation.

The Owner reserves the right to reject any or all bids, waive any identified informalities or technicalities in the bidding, sever or make awards of all or parts of any bids to one of more responsible bidders if it is in the best interest of the Owner to do so. The Owner also reserves the right to reject the bid of any respondent who has previously failed to perform properly, or to complete on time any contract work of a similar nature or who is not in a position to perform the contract. No bid shall be withdrawn for a period of sixty (60) days subsequent to the bid opening without the consent of the Owner.

MARC A. RECKO, Executive Director

October 5, 2026

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HOUSING AUTHORITY OF THE CITY OF HOBOKEN

BID DOCUMENT SUBMISSION CHECKLIST

PLEASE SUBMIT ONE ORIGINAL & ONE PDF COPY OF BID

DOCUMENTS

A. Failure to submit the following documents at the time of bid submission is a mandatory cause for the bid to be rejected. (N.J.S.A. 40A:11-23.2)

Initial Each Item as Submitted with Bid (Bidder’s initials)

Bid Bond/Guarantee, pursuant to N.J.S.A. 40A:11-21

Consent of Surety, pursuant to N.J.S.A. 40A:11-22

Statement of Ownership, pursuant to N.J.S.A. 52:25-24.2 (must be signed and notarized)

Subcontractor Certificate, pursuant to N.J.S.A. 40A:11-16

State of New Jersey Department of Labor Public Works Contractor Registration Act Certificate, pursuant to N.J.S.A. 34-11-56.48

If applicable, Acknowledgement of Receipt of Any Notice of Revisions or Addenda to the Bid Documents

B. Failure to submit the following documents may be a cause for the bid to be rejected.

(N.J.S.A. 40A:11-23.1b)

Initial Each Item as Submitted with Bid (Bidder’s Initials)

Bid Document Submission Checklist

Bid Form

Supplemental Schedule

Business Registration Certificate or Certificate and Registration for Individuals, pursuant to N.J.S.A. 40A:11-16 and 52:32-44 for both the Bidder and all Subcontractors required to be listed in this Bid, as referenced above

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Performance and Payment Bond (Certificate from a Surety Company that, if your Bid is accepted, they will furnish the Performance Bond)

Previous Participation Certificate (HUD-2530)

Non-Collusion Affidavit (Must be Signed and Notarized)

Bidder’s Affidavit (Must be Signed and Notarized)

Qualification Questionnaire (Must be Signed and Notarized)

Statement of Compliance

Affirmative Action Affidavit (Must be Signed and Notarized)

Voluntary Act and Deed Acknowledgement Affidavit (Must be Signed and Notarized)

Political Contribution Disclosure

Representations, Certifications and Other Statements of Bidders

(HUD 5369-A)

C. SIGNATURE: The undersigned hereby acknowledges and has submitted the above listed requirements.

Name of Bidder:

By Authorized Representative:

Signature:

Printed Name and Title:

Date:

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SCOPE OF WORK

FOR

MAINTENANCE AND SERVICE OF

FIRE PROTECTION SYSTEMS

SECTION 1 – PROPOSAL FOR MAINTENANCE AND SERVICE CONTRACT FOR A 1

YEAR TERM, WITH AN OPTION TO EXTEND FOR AN ADDITIONAL YEAR

A. The Contractor shall be required to provide the Housing Authority of the City of Hoboken (the “Authority”) with a one-year full maintenance and service coverage for the locations listed above. The Authority may elect to extend the term of the contractor for an additional one-year period at the same rates. The Contractor shall furnish all labor, material, equipment and services and complete the following described work within the Authority’s housing development areas located in the City of Hoboken, NJ at the locations listed above.

SECTION 2 – DESCRIPTION OF WORK

Base A:

Inspection, Servicing, and Maintenance of Fire Water Pumps, Standpipes, Fire Extinguishers, Wet Systems at Twenty-eight (28) Public Housing Buildings of the Housing Authority of the City of Hoboken

Bidders shall provide a proposal to inspect, service, and maintain the aforementioned equipment at the above-stated sites.

Bidders shall provide all labor, materials, supplies, tools, equipment, parts, transportation, and insurance coverage required to perform the subject inspection, servicing, and maintenance work.

Contractor shall provide 24-hour emergency service Saturday, Sunday, holidays and hours after 4:00 pm and before 8:00 am in accordance with the prevailing wage rates, at an additional cost to the Base Bid contract.

Bidders shall agree to a mark-up no greater than 15% on parts/materials, if required.

Bidders shall submit a signed statement with their proposal attesting to the fact that they visited the work sites and are aware of, and included in their price quotes, any allowances for conditions at each site, that may, in the Bidder’s opinion, affect their proposed price for inspection, servicing, and maintenance of any system(s) or equipment.

All inspections, service and maintenance work shall be done in accordance with accepted, recognized standard of the industry. All work shall be done in a method that conforms to instructions in original equipment manufacturer’s operating and maintenance instruction manuals.

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The inspections, service, and maintenance Contractor shall include cleanup of all areas in the immediate vicinity of equipment under contract at the end of each service visit.

Inspections shall be performed in accordance with the most current NFPA requirements:

1. Annual Fire Wet/Dry Sprinkler Inspections

2. Quarterly Inspection of Wet/Dry Sprinkler Systems

3. Annual Inspection of Fire Pumps

4. Perform Semi-Annual Inspection of Fire Pumps

5. Annual Inspection of Standpipe Risers

6. Annual Inspection of Fire Extinguishers

7. Provide Alternate Price for 5-year Standpipe Testing

8. Provide Alternate Price for 5-year Obstruction/Internal Inspection of Systems

9. Provide Alternate Price to Perform Annual Fire Line Backflow Testing, Per Unit

10. Provide Alternate Price to Perform Fire Pump Flow Tests Per Unit

See SCHEDULE B for equipment listing

Contractor must furnish all labor materials, tools, and equipment and shall perform and complete all work required for the repair and maintenance services for the fire alarm systems (complete) for the Housing Authority of the City of Hoboken, Hudson County, New Jersey. Upon commencement day, all communication devices to monitoring company must be switched over to not interrupt the monitoring and notifications should an emergency take place. There are 7 wireless communicators within the Housing Authority and 21 hardwired 2-line devices.

Work shall be performed by the contractor on an as-needed basis (with the exception of the regularly schedule inspection of the systems) and the Authority makes no representation as to the amount of work that may be required during the contract period.

The items for this project shall be in units of labor rate.

The following must be performed:

A. Within 6 weeks of execution of agreement, complete an inspection based on

EXHIBIT A (included) B. Issue a report based on the general specification listed C. 26 weeks after execution of agreement and completion within 10 business days, complete inspection based on EXHIBIT B (included) and issue a report based on the general specification listed

D. Labor cost (certified in the maintenance of the building systems) E. Central Emergency Monitoring Station Maintenance for complete contract

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Warranty All parts and materials supplied under the agreement are warranted against defects for the period of this agreement. Contractor agrees to repair or replace which fails to meet this warranty if the system and components were properly maintained and operated. This warranty extends for the term of the agreement plus 1 year.

General Any reasonable painting, patching, tile replacement and other general contracting work required after repairs by the Contractor shall be the responsibility of the Authority. Contractor shall be provided at all times access to all spaces and devices in the buildings. Contractor shall have available twenty-four hour emergency service. Contractor shall maintain in effect Workman’s Compensation Insurance and General Public Liability Insurance for injuries to persons or damage to property of the Authority.

For all alarm equipment, detectors, pull stations and extinguishers:

o Upon completion of each inspection and/or test, the contractor is to provide a detailed report for each specific system/equipment showing all test results. All devices/equipment tested and device(s)/equipment locations o All inspection/testing work is to be performed during normal business hours unless otherwise directed by the Executive Director or his designee o Should deficiencies be found during the inspection/testing, they shall be noted on the reports and immediately brought to the Executive Director’s attention. All repairs and/or replacement parts must be authorized by the Executive Director in writing. Repairs and replacement parts must conform to the manufacturer’s approved method and parts list

Base B:

Base Bid Part “B” to include all labor, transportation and insurance to do significant repairs or replacement of mechanical equipment in any of the Hoboken Housing Authority’s 28 buildings.

The Base Bid part “B” is to include the labor, transportation and insurance for 600 hours for a Foreman to be used as needed. This work shall be paid for time actually used, for payment purposes the lump sum bid will be divided by 600 to determine the hourly rate for a Foreman. A “Team” inclusive of a Foreman and Journeyman may not billed at any greater than 1.7x (times) the rate of a Foreman. “Overtime” defined as Saturdays, Sundays and Holidays and hours after

4.00 pm and before 8:00 am may not be billed at rates greater than 1.5x (times) the standard rates.

Note: All ancillary labor required to repair and or replace mechanical equipment shall be charged as follows:

A. Minimum prevailing wage for referenced trade B. Maximum wage to receive the same mark-up as the Base Bid labor multiplier in relation to the minimum prevailing wage.

All ancillary labor to be pre-approved by the Hoboken Housing Authority or its agent

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Base C:

For base “C” all bidders shall include a $50,000.00 allowance for equipment or materials to be purchased by the contractor at the Authorities discretion. The Authority reserves the right to use any portion of this allowance or not to use it at their sole discretion.

Base D:

Exhibit A Inspection and Report. This may only be invoiced once Authority has received the complete report based on the pricing included in the Supplemental Schedule.

Base E:

Exhibit B Inspection and Report. This may only be invoiced once Authority has received the complete report based on the pricing included in the Supplemental Schedule.

Base F:

Emergency Central Station Monitoring and Maintenance 24 hours a day / 365 days a year.

General Service Requirements:

The above Scope of Work outlines the general items and shall not be construed as being all inclusive.

The Housing Authority may contract with more than one (1) Contractor for this service should a Contractor not be available for a service call.

The buildings covered under this Contract are listed on SCHEDULE A.

Any irregularities in the operation of a fire water pump, standpipes, fire hydrant, fire extinguisher, or wet system should be reported immediately. This applies particularly to changes in the sound of a running pump, abrupt changes in bearing temperatures, and stuffing box leakage.

A written report is to be submitted to the Housing Authority within ten (10) business days after each inspection. This report will include a precise description of service to be provided to the equipment, and number of service technicians to be involved and a cost estimate of same.

Service representatives are to check with the Housing Authority prior to reporting to the building for permission to accomplish inspections, servicing and testing. A schedule of each site shall be set up in a format to accommodate the Owner’s schedule and presented 14 days after bid acceptance.

Contractor will respond by telephone to emergency calls twenty four (24) hours a day, seven (7) days a week within ½ hour and have qualified staff on site within two (2) hours.

Certification of completion of Inspections must be provided to the Authority within 5 business days of completion of inspection.

Each building must have its own NFPA Inspection Report, quarterly, semiannually and annually.

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The Contractor must have daily work sheets signed by the Housing Authority staff. A copy of the signed work ticket(s) must be submitted with each invoice to process payment.

The Contractor will only provide compensation for hours spent on-site. Therefore, the invoices submitted must include the hours on-site. No charges shall be made for travel or shop time.

Time shall only be calculated based upon actual time spent at the housing project work site.

The contractor is to apply for all permit required by all rules, regulations and local authorities having jurisdiction.

Quality Assurance:

1. The successful bidder for this contract shall be able to demonstrate to the Housing

Authority a professional record of similar services over a period of not less than three (3) years. Bidders shall submit, with their proposals, a listing of five (5) comparable facilities being serviced by their firms.

2. The Housing Authority reserves the right to reject any or all bids for failure of the bidder to provide adequate evidence that he is regularly engaged in and has successfully performed work similar in nature to that required by these specifications.

During the performance of this contract, the contractor shall agree as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Except with respect to affectional or sexual orientation, the contract will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, with out regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff; termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the public agency compliance officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers’ representative of the contractor’s commitments under this act and post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated pursuant to P.L. 1975, c.127, as amended and supplemented from time to time.

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1. Included herein by reference it’s the language required by N.J.A.C 17:27-5.3 unless the exemption provided in N.J.A.C 17:27-5.1 is applicable, and the language required N.J.A.C 17:27-7.4, unless the exemption provided under N.J.A.C 17:27-7.1 is applicable.

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BID SHEET

BIDDER’S NAME:

ADDRESS:

TELEPHONE NO.:

FACSIMILE NO.:

E-MAIL ADDRESS:

TO: HOUSING AUTHORITY OF THE CITY OF HOBOKEN

(the “AUTHORITY” and/or the “OWNER”)

ADDRESS: 400 Harrison Street Hoboken, New Jersey 07030

TELEPHONE NO.: (201) 798-0370

E-MAIL ADDRESS: mrecko@myhhanj.com

ATTENTION: Mr. Marc A. Recko, Executive Director

Pursuant to and in accordance with your Invitation to Bid for work described above and in accordance with the Instructions for Bidders relating thereto, the undersigned hereby agrees to furnish all plant, labor, materials, supplies, equipment, and other facilities necessary or proper for, or incidental to, or as required by the Bid Materials for the above project, TOTAL LUMP SUM SINGLE CONTRACT BID FOR ONE YEAR

For the sum of:

Dollars (Words)

(Numerals) mailto:mrecko@myhhanj.com

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All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and figures.

In the event of a discrepancy between the bid sum expressed in words and the bid sum expressed in numerals, the sum expressed in words shall control, unless the Authority were to determine that the intention of the bidder was clearly otherwise. In accordance with the contract documents, the Authority has the option to extend this for one additional period at the same price.

In submitting this bid, I have received and considered addenda, if any, listed in form ACBD of the Bid Materials.

It is agreed that the Authority shall be permitted to accept this bid within the period stipulated without further cost to the Authority. It is further agreed that the Authority is not bound to accept the lowest bid of any submitted and can waive any informalities in any bid.

It is agreed that the successful bidder, upon his failure or refusal to execute and deliver the contract and bonds required within ten (10) days after he had received notice of the acceptance of his bid, shall forfeit to the Housing Authority, as liquidated damages for such failure or refusal, the security deposit with his bid.

If the bid is made by a corporation, it shall be signed by the President or other authorized officer AND attested by the Secretary.

If the bid is made by a partnership, it shall be signed in firm or partnership name AND also by two or more of the partners or members of the firm in their individual names.

If the bid is made by a limited liability company, it shall be signed by the Managing Member or other authorized officer AND also by two or more of the partners or members of the firm in their individual names.

If the bid is made by an individual, it shall be signed by the individual.

Submitted by:

Legal Name of Bidder

Signed by: Title:

Attest: Title:

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SUPPLEMENTAL SCHEDULE

(FOR INFORMATIONAL PURPOSES ONLY)

Base Bid A $

Base Bid B $

Base Bid C $

Base Bid D $

Base Bid E $

Base Bid F $

Total $

Total should equal TOTAL LUMP SUM SINGLE CONTRACT BID included on BID SHEET, Page 12. In the event of any discrepancy between the amounts expressed on this Supplemental Schedule and the TOTAL LUMP SUM SINGLE CONTRACT BID amounts expressed on BID SHEET, Page 12, the TOTAL LUMP SUM SINGLE CONTRACT BID expressed in words on BID SHEET, Page 12 shall control.

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SUPPLEMENTAL SCHEDULE

(FOR INFORMATIONAL PURPOSES ONLY)

ALTERNATES

Pricing for the following inspections:

5-year standpipe testing per unit

(write out amount)

5-year obstruction/internal inspection of systems

Dollars $

Annual fire line backflow testing per unit

Annual fire hydrant inspection per unit

Fire pump flow test per unit

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ACKNOWLEDGEMENT OF RECEIPT OF ANY NOTICE

OF REVISIONS OR ADDENDA TO THE BID DOCUMENTS

(Name of Contract) (Project or Bid Number)

In accordance with N.J.S.A. 40A:11-23.1(a), the undersigned bidder hereby acknowledges receipt of the following notices, revisions, or addenda to the bid advertisement, specifications or bid documents. By indicating date of receipt, bidder acknowledges that the submitted bid takes into account the provisions of the notice, revision or addendum. Note that the Housing Authority of the City of Hoboken’s record of notice to bidders shall take precedence and that failure to include provisions of changes in a bid proposal may be subject for rejection of the bid. Moreover, you must provide the following information when submitting the bid. Failure to do so shall render a bidder’s bid proposal unresponsive, and shall constitute a fatal defect that cannot be cured by a governing body, and shall cause the bid to be rejected without opportunity to cure the defect.

Title of Addendum/Revision How Received Date Received (Mail, Fax, Pick-up, etc.)

Acknowledgement by Bidder:

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BID BOND/GUARANTEE

In accordance with N.J.S.A. 40A:11-21, provide the following information when submitting the bid.

Failure to do so shall render a bidder’s bid proposal unresponsive, and shall constitute a fatal defect that cannot be cured by a governing body, and shall cause the bid to be rejected without opportunity to cure the defect. Moreover, letters of credit are not acceptable as bid guarantees.

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal and as SURETY are held and firmly bound unto the Housing Authority of the City of Hoboken, hereinafter called the “Authority”, in the penal sum of % of the bid.

Dollars, lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these present.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the accompanying bid, dated , for .

NOW THEREFORE, if the Principal shall not withdraw said bid within the period of sixty (60) days after the said opening, and shall within the period specified therefore, give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or in the event of the withdrawal of said bid within the period specified or the failure to give such bond within the time specified, it the Principal shall pay the Authority the difference between the amount specified in said bid and the amount for which the Authority may procure the required work or supplies or both, if the latter amount be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.

IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their several seals this day of , 2009, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

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In the presence of:

(Seal)

(Individual Principal)

(Address) (Business Address)

(Seal)

ATTEST:

(Corporate Principal)

(Affix Corporate Seal)

(Business Address)

BY:

ATTEST

(Corporate Surety)

(Affix Corporate Seal)

BY:

(Power of Attorney for person signing for the surety company must be attached to bond.)

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PERFORMANCE AND PAYMENT BOND INSTRUCTIONS

(1) Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.

(2) The name of the Principal shall be shown exactly as it appears in the Contract.

(3) The penal sum shall be not less than the contract amount.

(4) If the Principals are partners or joint venturers, each member shall execute the bond as an individual, with his place of residence shown.

(5) If the Principal is a corporation, the bond shall be executed under its corporate seal. If the corporation has no corporate seal, the fact shall be stated, in which case a scroll or adhesive seal shall be affixed following the corporate name.

(6) The official character and authority of the persons executing the bond for the Principal, whether individual, partnership, or corporation, shall be certified by individual, partner or, in the case of a corporation, by the secretary or assistant secretary thereof under the corporate seal, or there may be attached copies of so much of the records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the secretary or assistant secretary, under the corporate seal, to be true copies. If a corporation, president or vice president should sign for same, secretary of corporation should attest to signature of signing officer.

(7) The current power-of-attorney of the persons signing for the surety company must be attached to the bond.

(8) The date of bond must not be prior to the date of contract.

(9) The following information must be placed on the bond by the surety company:

a. The rate of premium in dollars per thousand, and

b. The total dollar amount of premium charged.

(10) The signature of a witness shall appear in the appropriate place, attesting to the signature of each party to the bond.

(11) Type or print the name underneath each signature appearing in the bond.

(12) An executed copy of the bond must be attached to each copy of the contract (original counterpart) intended for signing.

(13) The Performance and Payment Bond is generally of the type that will be required, but it is subject to such modification in form as may be required by the Housing Authority of the City of Hoboken.

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PERFORMANCE AND PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, That we, the undersigned, as PRINCIPAL and as SURETIES are hereby held and firmly bound into the Housing Authority of the City of Hoboken (the

“AUTHORITY”), in the penal sum of dollars, for the payment of which well and truly to executors, administrators, successors and assigns.

Signed this day of 20 .

The condition of the above obligation is such that whereas, the above-named PRINCIPAL was awarded, on the day of , 20 a contract with the AUTHORITY for which said contract, consisting of Invitation, Bid and Award, is made a part of this Bond, the same as though set forth herein:

Now, if the said

SHALL WELL AND FAITHFULLY DO AND PERFORM THE THINGS AGREED BY

to be done and performed according to the terms of said contract, and shall pay all lawful claims of sub-labor performed or materials, provisions, provender or other supplies or teams, fuels, oils, implements, or machinery furnished, used or consumed in the carrying forward, performing or completing of said contract, we agreeing and assenting that this undertaking shall be for the benefit of any subcontractor, materialmen, laborer, person firm or corporation having a just claim, as well as for the oblige herein; then this obligation shall be void, otherwise the same shall remain in full force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall in no event exceed the penal amount of this obligation as herein stated.

The said surety hereby stipulates and agrees that no modifications, omissions, or additions in or to the terms of said contract or in or to the specifications therefore shall in anywise effect the obligation of said surety on its bond.

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IN WITNESS WHEREOF, the above parties have executed this instrument under their several seals this day of , 20 , the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body.

In the presence of:

(SEAL)

(Address) (Business Address

(Corporate Principal)

(Affix Corporate

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Seal) by

(Corporate Surety)

(Affix Corporate Seal)

The rate of premium in this bond is $ per thousand. The total amount of premium charges is $ .

(The above is to be filled in by Surety Company.)

(The Power of Attorney of person signing for Surety Company must be attached to bond.)

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CONSENT OF SURETY

In accordance with N.J.S.A. 40A:11-22, provide the following information when submitting the bid. Failure to do so shall render a bidder’s bid proposal unresponsive, and shall constitute a fatal defect that cannot be cured by a governing body, and shall cause the bid to be rejected without opportunity to cure the defect.

The undersigned hereby certify that they are the duly authorized agents of duly authorized to do business in the State of New Jersey, and agree to furnish to a surety bond for the financial performance of any and all provisions contained in the specifications and contract. The maximum amount that we will be surety for is

Secretary

The terms of the Surety Company for furnishing the bond are hereby accepted.

Name of Bidder

By:

Title

IMPORTANT: THIS FORM MUST BE EXECUTED BY SURETY AND BIDDER. SUBMISSION OF A

CERTIFIED CHECK TO FULFILL THE BID SECURITY REQUIREMENTS DOES NOT RELIEVE THE

BIDDER FROM SUBMISSION OF THIS CONSENT OF SURETY BY A SURETY COMPANY LICENSED

TO ISSUE SURETY BONDS IN THE STATE OF NEW JERSEY AND APPROVED IN U. S. TREASURY

CIRCULAR NO. 570.

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BIDDER’S STATEMENT OF OWNERSHIP

In accordance with N.J.S.A. 52:25-24.2, provide the following information when submitting the bid. Failure to do so shall render a bidder’s bid proposal unresponsive, and shall constitute a fatal defect that cannot be cured by a governing body, and shall cause the bid to be rejected without opportunity to cure the defect.

PART I – If the bidder is a Corporation:

Name of Corporation

State of Incorporation

Date of Incorporation

For those individuals* who own 10 percent or more of any class of its stock:

NAMES ADDRESS

PART II – If the bidder is a Partnership:

Name of Partnership

County in which Certificate of Tradename is filed

For those individuals* who own 10 percent or more of the interest in the Partnership:

PART III – If the bidder is a Limited Liability Company:

Name of Limited Liability Company

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State of Formation

For those individuals* who own 10 percent or more of the interest in the Limited Liability Company:

PART IV – If the bidder is a Sole Proprietorship:

, hereby certifies that I am the sole owner of

, the bidder herein.

Signature of person who completed Part I, II or III above

* If any of the “individuals” listed above is a Corporation, Partnership, or Limited Liability Company, a separate sheet should be attached giving the same information requested above for each such Corporation, Partnership, or Limited Liability Company. Similarly, if any additional entity is a Corporation, Partnership, or Limited Liability Company, information must be provided to the level of ownership required to document ultimate ownership in persons (not Corporations, Partnerships, or Limited Liability Companies).

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SUBCONTRACTOR CERTIFICATE

In accordance with N.J.S.A. 40A:11-16, provide the following documentation and/or information when submitting the bid. Failure to do so shall render a bidder’s bid proposal unresponsive, and shall constitute a fatal defect that cannot be cured by a governing body, and shall cause the bid to be rejected without opportunity to cure the defect.

The Bidder says as follows:

A. I am (a partner or officer of the firm of, etc.) of the party making the foregoing proposal or bid;

B. In preparing the foregoing bid, the Bidder solicited and received price quotes for the subcontracted work, set forth below;

C. The Bidder has provided true copies of the New Jersey Department of Labor

Public Works Contractor Certificates for each of the below listed subcontractors with the foregoing bid;

D. The Bidder shall provide true copies of the New Jersey Business Registration

Certificates for each of the below listed subcontractors at the time of execution of contract; and

E. If awarded a contract for this project, the Bidder shall award a contract to each of the below listed subcontractors.

1. PLUMBING, GAS FITTING, AND ALL KINDRED WORK

Name of

Subcontractor:

Address:

Telephone

No.:

Facsimile:

N. J. License No. (if applicable):

Name of Licensee (if applicable):

N.J. Public Works Contractor Certificate No.

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N.J. Business Registration Certificate No. (if available)

Scope of work for which price quote was submitted:

2. STEAM POWER PLANTS, STEAM AND HOT WATER HEATING AND

VENTILATING APPARATUS AND ALL KINDRED WORK

Name of

Subcontractor:

3. ELECTRICAL WORK

Subcontractor: _

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4. STRUCTURAL STEEL AND ORNAMENTAL IRON WORK

Subcontractor: _

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NON-COLLUSION AFFIDAVIT

State of )

County of )

) :SS

, being first duly sworn, deposes and says:

I am the (title) of the party making the foregoing bid, that such bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price of affiant or of any bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the HOUSING AUTHORITY OF THE CITY OF HOBOKEN or any person interested in the proposed contract; and that all statements in said bid are true.

Signature of:

Bidder, if the bidder is an individual;

Partner, if the bidder is a partnership;

Managing Member, if the bidder is an LLC;

Officer, if the bidder is a corporation.

Subscribed and sworn to before me this day of , 20 .

My commission expires , 20 .

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BIDDER’S AFFIDAVIT

I reside at , that I, in the capacity of (title) of the Bidder, signed the above Bid, that I am duly authorized to sign, that the Bid is the true offer of the Bidder, that the seal attached is the seal of the Bidder, and that all the declarations and statements contained in the

Bid are true to the best of my knowledge and belief.

LLC;

corporation.

Signature of:

Bidder, if the bidder is an individual;

Partner, if the bidder is a partnership;

Managing Member, if the bidder is an

Officer, if the bidder is a

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QUALIFICATION QUESTIONAIRRE

All questions must be answered. The data given must be clear and comprehensive. This statement must be notarized.

1. Name of bidder

2. Business address

3. Date organized

4. Where incorporated

5. How many years have you been engaged in the contracting business under your present firm or trading name?

6. Financial statement (ATTACH SEPARATE SHEET)

7. Credit available for this contract: $

(ATTACH LETTER)

8. Contracts now on hand, gross amount: $

(ATTACH LETTER)

9. List your latest five projects - attach separate list if necessary.

1.

2.

3.

4.

5.

10. Number of employees and their trades - attach separate list.

11. Have you ever refused to sign a contract at your original bid?

12. Have you ever defaulted on a contract?

13. Remarks on # 11 & # 12 - attached separate letter.

14. Will you, upon request, furnish any other information that the Local Authority may require?

15. The undersigned hereby authorizes and requests any person to furnish any information requested by the Local Authority in verification of the recitals comprising this Statement of Bidder's Qualifications.

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Partner, if the bidder is a partnership;

Officer, if the bidder is a Corporation.

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STATEMENT OF COMPLIANCE

This is to certify that all persons employed by the undersigned will be paid full weekly wages earned, less permissible deductions for income taxes, social security, etc., and that no rebates have been or will be made either directly or indirectly to the undersigned from the full weekly wages earned by any person in its employ, and further that all employees will be paid as defined in Regulations, Part 3 (29 C.F.R., Part 3) issued by the Secretary of Labor under the Copeland Act, as amended (43 Stat. 948, 63 Stat.

108, 72 Stat. 927; 40 U.S.C. 276c), and described on said payroll; that said payroll is correct and complete; that the wage rates contained in said payroll for laborers, and mechanics pursuant to the Contract under which such work was performed; and that the classification set forth for each laborer or mechanic conforms with the work he performed.

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AFFIRMATIVE ACTION AFFIDAVIT

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Except with respect to affectional or sexual orientation, the contractor will take affirmative action to ensure that such applicants are recruited and employed and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this non-discrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

The contractor or subcontractors, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers’ representative of the contractor’s commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor and subcontractor, where applicable, agrees to comply with the regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from

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The contractor and subcontractor agrees to attempt in good faith to employ minority and female workers consistent with the applicable county employment goals established in accordance with N.J.S.A.

17:27-5.2, or a binding determination of the applicable county employment goals determined by the

Division, pursuant to N.J.S.A. 17:27-5.2.

The contractor and subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis or age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, or sex, and that it will discontinue to use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor and subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval

Certificate of Employee Information Report

Employee Information Report Form AA302

The contractor and its subcontractor shall furnish such reports or other documents to the Division of Contract Compliance & EEO as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Contract Compliance & EEO for conducting a compliance investigation pursuant to

Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

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Partner, if the bidder is a partnership;

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VOLUNTARY ACT AND DEED ACKNOWLEDGEMENT AFFIDAVIT

I am the (title) of the party making the foregoing proposal or bid, and that the [partners or officers of the firm of, etc.] of the party making the foregoing bid have voted to present their bid proposal to the HOUSING

AUTHORITY OF THE CITY OF HOBOKEN as their own voluntary act and deed.

Partner, if the bidder is a partnership;

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NEW JERSEY

POLITICAL CONTRIBUTION DISCLOSURE FORM

This form or its permitted facsimile must be submitted to the Authority, with each proposal.

Part I – Proposer Information

Name:

Street Address:

City: State: Zip:

The undersigned being authorized to certify, herby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and the Pay to Play Policy of the Housing Authority of The City of Hoboken.

(Signature)

(Print name)

(Title) Part ll – Contribution Disclosure Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political contributions (more than $300 per election cycle) over the 12 months prior to submission to the Housing Authority of the City of Hoboken.

Contributor Name Recipient Name Date Dollar Amount

Check here if the information is continued on subsequent page(s)

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FEDERAL

POLITICAL CONTRIBUTION DISCLOSURE FORM

This form or its permitted facsimile must be submitted to the Authority, with each proposal.

Part I – Proposer Information

Name:

Street Address:

City: State: Zip:

The undersigned being authorized to certify, herby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and the Pay to Play Policy of the Housing Authority of The City of Hoboken.

(Signature)

(Print name)

Part ll – Contribution Disclosure Disclosure requirement: This disclosure must include all reportable political contributions over the 12 months prior to submission to the Housing Authority of the City of Hoboken.

Contributors covered are the RFP Offeror and all entities and individuals described in Section IV. J. above. This will require detailed review by those included in their reportable contributions. Recipients are candidates for President and Vice President of the United States, United States Senators from New Jersey and Members of the United States House of Representative whose district encompasses any part of the City of Hoboken.

Contributor Name Recipient Name Date Dollar Amount

Check here if the information is continued on subsequent page(s)

Previous edition is obsolete form HUD-5369-A (11/92)

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Representations, Certifications, and Other Statements of Bidders

Public and Indian Housing Programs

Previous edition is obsolete Page1 of 3 form HUD-5369-A (11/92) through (a)(3) above.

1. Certificate of Independent Price Determination

(a) The bidder certifies that--

(1) The prices in this bid have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other bidder or competitor relating to (i) those prices, (ii) the intention to submit a bid, or (iii) the methods or factors used to calculate the prices offered;

(2) The prices in this bid have not been and will not be knowingly disclosed by the bidder, directly or indirectly, to any other bidder or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a competitive proposal solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the bidder to induce any other concern to submit or not to submit a bid for the purpose of restricting competition.

(b) Each signature on the bid is considered to be a certification by the signatory that the signatory--

(1) Is the person in the bidder's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(l)…