Maintenance and Repairs of AC & Ventilating Equipment for HIDOE

The Hawaii State Department of Education is requesting bids on recurring maintenance and repairs of air conditioning, ventilating equipment, and exhaust fans at schools and offices on the Island of Oahu under IFB D27-019, with sealed bids due September 15, 2026 at 4:30 p.m. Hawaii Standard Time through the HIePRO eProcurement system.

The solicitation is structured into three geographic and functional groups: Group A (HVAC Central District), Group B (HVAC Honolulu and Windward District), and Group C (Exhaust and Ventilating Fans across all Oahu). Services include complete inspection, troubleshooting, maintenance, and repairs to maintain air-conditioned rooms at 75 degrees Fahrenheit plus or minus 3 degrees. Workload estimates average 32 regular trouble calls and fewer than one emergency call monthly for Group A, 23 regular and fewer than one emergency for Group B, and 5 regular and fewer than one emergency for Group C.

To be eligible, the contractor must hold a current valid Hawaii Contractor C-52 license, possess a minimum of five consecutive years of HVAC maintenance and repair experience, maintain an office and service facility on Oahu with direct telephone availability during business hours (7:45 a.m. to 4:30 p.m. HST, Monday–Friday), and assign at least six qualified HVAC certified Journeyman Technicians to each awarded group with refrigerant universal certification and reciprocating or screw chiller and inverter technology training as applicable. Service technicians currently assigned to existing Hawaii State Department of Education HVAC contracts are ineligible. The contractor must provide three references from organizations outside the Hawaii State Department of Education attesting to service quality and reliability.

The contract period runs January 1, 2027 through December 31, 2027, with options to extend for up to three additional twelve-month periods upon mutual written agreement. Bid prices shall be all-inclusive of labor, equipment, materials, transportation, overhead, profit, and taxes. Replaced mechanical parts and connected accessories are paid at supplier invoice plus a markup not exceeding 30%, outside the base bid. Questions are due seven calendar days prior to bid closing. The Point of Contact is Cheng-Hsin Chang; solicitation-specific inquiries should be directed to Wendy Ebisui at (808) 675-0130 or wendy.ebisui@k12.hi.us.