Maintenance and Repair Services for Xerox 6604/5 Wide-Format Plotters and Controllers ¿ Southern California

The California Department of Transportation (Caltrans) has issued Request for Quotation (RFQ) #53A0192 seeking maintenance and repair services for 11 Xerox 6604/5 Wide-Format Plotters and Controllers located throughout Southern California, specifically in Los Angeles, San Bernardino, San Diego, and Irvine. The procurement requires a contractor to provide comprehensive services including initial repairs, quarterly maintenance visits, and on-call repair capabilities for these specialized plotting systems. Qualified contractors must demonstrate a minimum of three years of experience maintaining Xerox Wide-Format Plotters and provide at least three professional references. The services will be performed Monday through Friday from 8:00 AM to 5:00 PM Pacific Time, with an initial repair phase billed at hourly rates plus parts reimbursement (capped at $5,000), followed by quarterly flat-rate maintenance. Key procurement dates include written questions due by April 29, 2016, quotation submissions due by May 6, 2016 at 5:00 PM, and an estimated contract award date of May 10, 2016.

The contract includes specific small business and diversity participation objectives, with a Small Business (SB) preference of 5% and Caltrans' commitment to achieving a 25% small business participation goal. While no mandatory Disabled Veteran Business Enterprise (DVBE) goal is established, DVBE participation is encouraged with potential incentives ranging from 1% to 5% based on participation levels. Each plotter includes a maintenance allowance of 3,000 square feet per month, totaling 99,000 square feet quarterly. The proposed contract term is from June 1, 2016 through May 31, 2017, covering maintenance services across multiple Caltrans locations in Southern California. Although specific budget ranges are not explicitly detailed, the initial repair phase is capped at $5,000, and the contract structure suggests a comprehensive service model with potential for ongoing maintenance and potential future renewals based on performance and agency needs.