Magnesium Hydroxide-Rebid

The City of Tallahassee, located in Leon County, Florida, is soliciting sealed bids for Magnesium Hydroxide slurry supply through Invitation for Bid No. IFB-067-26-CPW, a firm-fixed-price requirements contract structured for a five-year initial term with optional two-year renewal periods (seven years total potential). The City operates approximately 1,000 miles of sewer main, 114+ pump stations, nine 6,000-gallon storage tanks, and three 1,500-gallon storage tanks distributed throughout its wastewater collection system serving approximately 165,000 people. The successful bidder must furnish and deliver Magnesium Hydroxide slurry for hydrogen sulfide control, odor control, and corrosion control, providing all associated labor, equipment, materials, transportation, pumps, hoses, fittings, valves, and incidental services necessary for complete delivery and offloading to City-designated locations on an F.O.B. Destination basis. Product specifications are rigorous, requiring Magnesium Hydroxide content of 8.0-7.0 lb/gal, dry solids composition of 98.80-98.50% Mg(OH)2, particle size of 4-1 micron, specific surface area of 20-15 m2/g, alkalinity of 14-11 lbs./gallon, density of 13.19-12 lbs./gallon, solids weight percent of 63-54%, and viscosity of 500-100 cps, along with required product data, third-party laboratory testing results, and ANSI/NSF Standard 60 certification. Bidders must demonstrate a minimum of five years' experience supplying Magnesium Hydroxide slurry for municipal or industrial wastewater systems and must meet all State of Florida and City of Tallahassee licensing and certification requirements. Evaluation criteria prioritize the lowest conforming bid price, with unit pricing remaining firm for the first contract year; thereafter, economic price adjustments may be requested subject to City approval with a maximum annual increase capped at 3.8% unless otherwise authorized. Normal deliveries must be completed within three calendar days of order receipt, with emergency deliveries required within 24 hours. Questions and clarifications must be submitted by May 22, 2026 at 5:00 PM, with responses provided by June 5, 2026; sealed bids are due June 16, 2026 at 2:30 PM at a public virtual bid opening held on Tuesdays and Thursdays; award recommendation is anticipated by June 30, 2026, with City Commission approval expected in August 2026, with the contract commencing September 2026.

The procurement includes a local vendor preference opportunity for businesses meeting specific criteria: vendors maintaining a permanent place of business with full-time employees in Leon, Wakulla, Gadsden, or Jefferson County for a minimum of six months prior to bid submission may qualify for location preference points by submitting a completed Local Vendor Affidavit along with county and/or city business licenses. All bidders must submit multiple required certifications and affidavits as part of their bid package, including Federal Form W-9 for taxpayer identification, Representations and Certifications form providing official company and contact information, Vendor Conflict of Interest disclosure addressing employment relationships with City personnel and potential competitive advantages, Nongovernmental Entity Human Trafficking Affidavit executed under penalty of perjury and notarized, and Certification of a Drug-Free Workplace; businesses implementing drug-free workplace programs receive preference when bids are equal in price, quality, and service pursuant to Florida Statutes Section 287.087. The City reserves the right to reject nonconforming deliveries and require replacement at no additional cost; the contractor is fully responsible for all spill prevention, response, and cleanup costs as well as environmental remediation resulting from contractor-caused incidents, and must obtain and maintain commercial general liability insurance of $2,000,000 per occurrence, business automobile liability of $1,000,000 per accident, and workers' compensation coverage, with performance security equal to 100% of the contract price required. No specific incumbent contractor information is identified in the solicitation. Actual contract value is not disclosed in the procurement documents; pricing is established on a firm-fixed-unit-price basis with payment calculated on actual gallons delivered and accepted, and the contractor must submit invoices detailing delivery location, tank levels, gallons delivered, unit price per gallon, and total amount due.