M00P6605671 NEC VOIP Phones and Equipment

The Maryland Department of Health Office of Enterprise Technology is soliciting bids for NEC VOIP phones and associated telecommunications equipment under a secondary competition limited to Master Contractors previously awarded contracts under the PBX IV Master Contract #001B0600162, with proposals due June 8, 2026 at 11:00 a.m. EST and delivery required by June 30, 2026.

This is a Purchase Order Request for Proposals (PORFP) restricted to authorized NEC resellers holding existing PBX IV Master Contract awards — a hard eligibility gate. Scope includes NEC VOIP phones, hardware peripherals, software, manufacturer's extended warranty, and maintenance services, with specific equipment models and quantities detailed in Attachment A. Delivery is to the MDH facility in Rockville, Maryland.

Evaluation prioritizes conformance to specifications as the primary criterion, followed by lowest-bid pricing. All bids must be password-protected and submitted via email to Procurement Officer Danae Augustyniak (mdh.oetprocurement@maryland.gov) or through the eMMA portal (BPM057251). Master Contractors must provide estimated ship dates and lead times for each item, manufacturer's suggested retail pricing screenshots, and a Mercury Affidavit if applicable. Proposals must remain valid for a minimum of 90 days following the due date.

The state reserves the right to purchase quantities greater or less than specified based on available funding. All equipment must be new and unused with no restocking fees imposed for items damaged or incorrectly shipped. Invoices must be directed to specified state representatives within 30 days of acceptance and must satisfy all requirements under COMAR 21.06.09.01 and .02.