M00P6605671_-_NEC_VOIP_Phones_and_Equipment.pdf

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services

Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

M00P6605671 (eMMA: BPM057251 )

PORFP Type:

Fixed Price

Functional Area/s (FA) for this PORFP:

FA I (Hardware, Associated Peripherals and Software) FA II (Manufacturer’s Extended Warranty and Maintenance

Services) FA III (Time and Material Labor)

Manufacturer Name: NEC

Designated Small Business Reserve?(SBR):

No

PORFP Issue Date:

(mm/dd/yyyy)

5/29/2026 PROPOSAL DUE

DATE and TIME:

6/8/2026 @

11:00AM EST

Place of Performance: Maryland Department of Health (Delivery to Rockville, MD)

Special Instructions:

Bid Submission and Password-Protecting Instructions for

Submitting a PORFP Bid

• All bid documents must be password-protected by the bidder prior to submission.

• Bidders must email the password-protected bid document to the Procurement Officer, Danae Augustyniak at:

(mdh.oetprocurement@maryland.gov)

• DO NOT SEND PASSWORD WITH BID EMAIL.

• The password must be emailed separately to the Procurement

Officer after the bid due date.

• Alternatively, bids may be submitted through the eMMA portal

(BPM057251).

Limited To Master Contractors Only Master Contractors that are awarded a contract under the PBX IV

- Telecommunications Equipment and Services Master Contract # 001B0600162 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

SPECIAL REQUIREMENTS

1.The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Must allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.

5. The Master Contractor must be an authorized reseller for PBX/NEC The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

6. The Master Contractor must include a screen shot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

7. The Master Contractor must provide a Mercury Affidavit: (if applicable) http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf.

Security Requirements (if applicable):

NA

Invoicing Instructions:

Please send invoice by e-mail to Michael.karolkowsi@maryland.gov, Kimberly.quick@maryland.gov, mdh.oetprocurement@maryland.gov, and mdh.oetnminvoices@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf mailto:Michael.karolkowsi@maryland.gov mailto:Kimberly.quick@maryland.gov mailto:mdh.oetprocurement@maryland.gov

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Department of Health- Office of Enterprise Technology

Agency POC Name: Brian Jones Agency POC

Phone Number:

410-409-8215

Agency POC Email Address:

brianljones@maryland.gov Agency POC Fax:

410-333-7482

Agency POC Mailing Address:

201 West Preston Street, Room SS-1 Baltimore, MD 21201

Section 3 – Delivery Address / Work Site POC Information Agency On-site Contact Name:

Luis Figueroa Agency On-site Phone Number:

301-251-6967

Agency On-site Email Address:

luis.figueroa@maryland.gov Agency On-site Fax:

NA

Agency On-site Address: MDH Noyes Children's CTR

9925 BLACKWELL ROAD

ROCKVILLE, MD 20850

Section 4 – Scope of Work

FA I – Hardware, Associated Peripherals and Software (Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required PBX IV- Telecommunications Equipment and Model Number/s

Quantity

See Attachment A See Attachment A

FA II – Manufacturer’s Extended Warranty and Maintenance Services List Required Maintenance Services List deliverables

NA NA

FA III – Time and Material Labor List Required Time and Material Labor List deliverables

NA NA

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

1. Conformance to specifications

2. Lowest bid

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.