M-19-26 Elevator Inspections and Maintenance

Bristol Community College, a public institution in Massachusetts, is issuing a Request for Proposal (RFP) for qualified elevator contractors to provide comprehensive inspection and maintenance services across four campus locations through June 3, 2026 at 2:00 p.m. EDT. The procurement encompasses lubrication, examination, minor repairs, and adjustments on 18 total elevator units—including passenger elevators, hydraulic elevators, dumbwaiters, wheelchair lifts, stage lifts, and ADA lifts—located at the Fall River campus (777 Elsbree Street), Attleboro campus (11 Field Road), New Bedford Purchase Street campus (800 Purchase Street), and New Bedford Herman Melville Boulevard campus (198 Herman Melville Blvd). All work must be performed by licensed elevator mechanics in full compliance with Massachusetts Board of Elevator Regulations 524 CRM, and contractors must provide quarterly maintenance services, 24-hour emergency services seven days per week, and handle the scheduling and filing of annual safety inspections with the Public Safety Inspector. Required qualifications include five years of comparable maintenance experience, submission of five references, and comprehensive insurance coverage including Worker's Compensation, General Liability, Contractual Liability, Personal Injury, Automobile Liability, and a $5,000,000 Umbrella Policy naming the College as an additional insured. Pre-bid walkthroughs are scheduled for May 27, 2026 at three locations and May 28, 2026 at the Attleboro location. Bidders must submit pricing proposals on College-provided forms covering quarterly maintenance costs for each campus, overtime labor rates, additional service call rates, and non-routine repair labor rates for all six potential contract years, with the College providing all necessary hydraulic oil and the contractor bearing all costs including labor, materials, tools, trucking, and permits.

The RFP does not identify any specific set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organization type. No incumbent vendor or current contractor is identified in the solicitation documents. The contract award is scheduled for June 15, 2026, with an initial term beginning July 1, 2026 and continuing through June 30, 2029, with an optional renewal period from July 1, 2029 to June 30, 2032, contingent upon funding, performance, and College discretion. Bidders must complete the Company Contact Information form, Non-Collusion Statement, Tax Compliance Certification, W-9 form, and detailed price proposals submitted electronically in PDF format to Philicia Pacheco, Director of Purchasing and Business Services. The solicitation does not disclose a specific contract value or budget range; pricing must be proposed by the bidder based on the College's specifications and service requirements.