Lumber for Carrollton Covered Bridge

The West Virginia Department of Transportation (WVDOT), Division of Highways, issued a Competitive Request for Quotation (CRFQ) DOT2100000140 on May 4, 2021, to procure poplar lumber for the restoration of the historic Carrollton Covered Bridge (Bridge No. 11684) located in Barbour County, West Virginia. The solicitation encompasses a one-time purchase of thirty line items of lumber specifications totaling approximately 3,121 individual pieces, including rafters, sheathing, weather caps, collar ties, ridge beams, studs, handrails, girts, fascia beams, transom beams, knee bracing, siding boards, battens, blocking, trim boards, and specialized truss components with dimensions ranging from 1" x 3" to 7" x 13" and lengths from 8 feet to 20 feet. The project involves selective demolition and repair of timber truss members, reconstruction of destroyed portals and roof systems, replacement of timber handrails and guardrails, replacement of board and batten and horizontal lumber siding, application of wood preservative treatments, and prime and paint finishes, all designed to restore the 1856-built bridge that was severely damaged by fire on August 11, 2017, in compliance with the Secretary of the Interior's Standards for the Treatment of Historic Properties. Vendors were required to submit technical questions by May 12, 2021, at 10:00 a.m., with bids closing on May 19, 2021, at 1:30 p.m., and delivery required to the District Seven project jobsite with invoicing directed to WVDOT's Division of Highways office in Weston, West Virginia. All quoted materials must comply with specifications requiring solid poplar timber with moisture content less than 8 percent and include stainless steel fasteners, galvanized threaded rods, Sika epoxy for wood repairs, wood preservative treatments, and a complete three-coat paint system using Sherwin Williams products. The contract will be awarded to the responsible bidder(s) offering the best value to the agency based on competitive unit pricing submitted on the provided pricing exhibit.

The solicitation documentation indicates that small business set-asides or disadvantaged business enterprise designations may be available as determined by state procurement policy; however, no specific incumbent vendor or current contractor information was identified in the available solicitation materials. The procurement does not specify a total contract value or unit pricing ranges, requiring vendors to submit competitive quotes for each of the thirty line items based on the quantities and specifications provided. The project is federally funded under the Surface Transportation Block Grant (STBG) program (project number STBG-0036(048)DTC) with state project number U301-36-4.75 00, with funding provided through the Department of Transportation's operating budget. All vendors must comply with West Virginia Code requirements, including submission of a notarized Purchasing Affidavit affirming they are not in default on monetary obligations owed to the state or its political subdivisions and have no outstanding debts exceeding one thousand dollars in the aggregate for non-construction contracts. Additionally, vendors with contracts valued at $1 million or more must submit a Disclosure of Interested Parties form pursuant to W. Va. Code 6D-1-2 prior to contract award. Interested vendors should contact John W. Estep, the buyer, at 304-558-2566 or john.w.estep@wv.gov, and submit bids to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with all offers subject to the terms and conditions contained in the solicitation documents.