Lubricants

The City of Grand Rapids in Kent County, Michigan, is soliciting bids for a one-year contract with two potential one-year renewals for the procurement of bulk and packaged lubricants, automotive lubricants, and related items. The solicitation encompasses approximately 12,800 gallons and 3,600 pounds of bulk products, along with 67 packaged items including motor oils, transmission fluids, hydraulic oils, greases, and specialty lubricants in various container sizes. Additional items include antifreeze, windshield washer solvent, and diesel exhaust fluid. All products must meet American Petroleum Institute (API) standards and Original Equipment Manufacturer (O.E.M.) specifications, with specific brand requirements for certain items from manufacturers like Mobil, Chevron, Citgo, and Phillips 66. Delivery locations include the City's Environmental Services Department and Motor Equipment facility, with packaged items required to be delivered within 48 hours of order placement. The bid submission deadline is November 6, 2025, at 11:00 AM EST, with responses to be submitted electronically through BidNet Direct or via hard copy to the Purchasing Department.

The City offers potential bid discounts through its Equal Business Opportunity Policy, with financial incentives ranging from 1% to 5% for qualifying businesses. Bid discounts are available across various categories including social equity, prosperous economy, enriched lives, and clean environment initiatives. Vendors must maintain comprehensive insurance coverage, including General Liability ($1,000,000), Automobile Liability ($1,000,000), and Workers' Compensation Insurance, with all insurance carriers requiring a minimum "B+" financial strength rating. Businesses receiving contracts of $10,000 or more must comply with non-discrimination policies and may need to submit forms to the Office of Diversity and Inclusion. While no specific budget range is explicitly stated, the solicitation suggests the contract will be awarded on an "as needed" basis, with the City reserving the right to award any single item or combination of items. Repackaged products are prohibited, and contractors must demonstrate the ability to maintain adequate product supply and provide 24-hour emergency delivery capabilities.