L&P-26-58001 Overhead Electric Distribution Construction and Maintenance Services

The Town of Culpeper, Virginia is soliciting proposals for Overhead Electric Distribution Construction and Maintenance Services under RFP L&P-26-58001, with proposals due July 21, 2026—a deadline that has passed. This is a non-exclusive, as-needed term contract for supplemental overhead electric distribution work that exceeds the Town's in-house capacity.

The scope includes pole setting, conductor installation and replacement, cross-arm installation, transformer installation, equipment upgrades, and routine maintenance activities. Bidders must submit standard hourly labor and equipment rate schedules; the Town will calculate project-specific fixed estimates based on submitted hourly rates prior to execution. The contract requires a minimum of two crews with capability to mobilize to individual projects without mandatory standby availability. A 5% bid bond is required only for individual projects meeting or exceeding $100,000; the overall contract award carries no bid bond requirement. The Town anticipates multiple small projects annually throughout the year and does not anticipate significant overtime work.

Evaluation criteria focus on technical capability, experience, pricing competitiveness, and safety performance. The contract term is multi-year with potential renewal options subject to operational needs and budgetary approval. Performance requirements include compliance with applicable safety standards, adherence to project schedules, and maintenance of required insurance and bonding. The Town retains five percent of earned amounts as retainage on construction work, payable upon final completion, and requires payment to subcontractors within seven days of the Town's payment to the prime contractor.

Six contractors submitted proposals by July 21, 2026: PowerGrid Services LLC, Lee Electrical Construction Inc., Thayer Power and Communication, GMB Powerline Services LLC, River City Construction Inc., and The Fishel Company. Addendum 1 and Addendum 2, both posted July 16, clarified contract structure, hourly rate submission requirements, and bid bond applicability; bidders were required to acknowledge receipt of Addendum 2 on the Vendor Information Form under penalty of bid rejection.