Lowndes Co DHR FY27 Lawn Service

Lowndes County Department of Human Resources in Alabama is requesting quotes for FY2027 lawn service with quotes due October 27, 2026 and a mandatory site visit on October 23, 2026, from 8:00 a.m. to 4:00 p.m. Vendors must attend the site visit and sign an attendance sheet for their quotes to be accepted.

The scope covers grass cutting, weed eating, edging, debris removal, and leaf mulching at the DHR facility located at 382 Commerce Street South, Hayneville, Alabama. Service is budgeted for a maximum of 20 cuts per fiscal year, with 15 cuts expected during the growing season and potential 2–3 cuts per month during spring and summer. Pine straw replacement and bed spraying are excluded. Service may be performed on weekdays or weekends with coordination of cutting schedule and grass height with the county office point of contact.

Pricing must be submitted as a firm and fixed unit price per grass cutting, encompassing all specified service requirements. The contract has a maximum total cost of $25,000 with a maximum total term of five years from the effective date, subject to annual renewal by written agreement. Quotes must remain valid through October 31, 2026, and prices remain firm and fixed through the entire September 2027 purchase order period. Payment terms are net 30 days in arrears following service completion, with invoices submitted only after work is finished. Price escalation requests during contract performance are permitted only when justified by significant increases in materials or labor costs and cannot exceed 5 percent of annual contract costs, subject to written approval.

Suppliers must be registered in Alabama Buys and submit quotes electronically through the Public Solicitation site. Upon award, suppliers must provide proof of qualifications, professional licenses, and certificates of insurance. Suppliers must comply with Alabama employment verification and immigration law requirements through E-Verify enrollment. Foreign corporations must register with the Alabama Secretary of State. The incumbent is eligible to bid. Contact: Shalonda Howard, (334) 548-3821.