Lowndes Co DHR Lawn Service Specifications FY2027_(no ST_WR).docx
DOCX document 17 KB Posted
- Attached to
- Lowndes Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000037264
- Issued by
- Limestone County, Alabama
About this file
This is a lawn service specifications document for the Lowndes County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027, covering the period from October 1, 2026, through September 30, 2027. The scope of work requires basic lawn service including grass cutting, weed eating, edging, debris removal, and leaf mulching. The service scope specifies a maximum of 20 cuts per fiscal year, with 15 cuts expected during the growing season and potential 2-3 cuts per month during spring and summer months. A mandatory site visit is required on Friday, October 23, 2026, from 8:00 a.m. to 4:00 p.m., and vendors must sign an attendance sheet to have their quotes accepted. The quote response must remain valid through October 31, 2026, with pricing quoted for the FY2027 period. The location is DHR Lowndes County at 382 Commerce Street South, Hayneville, Alabama 36440-0036, with the point of contact being Shalonda Howard at (334) 548-3821.
Pricing shall be provided as a firm and fixed unit price per grass cutting, which must encompass all specified service requirements. Payment terms are net 30 days in arrears following service completion, with invoices submitted only after work is finished. The current supplier is eligible to bid and must attend the site visit. Prices quoted will remain firm and fixed from the date of valid quote through the entire September 2027 PO period. The specification explicitly excludes pine straw replacement and bed spraying from the scope of work. Service may be performed on weekdays (Monday-Friday) or weekends, with coordination of the cutting schedule and grass height required with the DHR County office point of contact.
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Lowndes Co DHR Lawn Service Specifications FY2027 – (Oct. 1, 2026 – September 30, 2027) (no ST/WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Required site visit scheduled Fri., Oct 23, 2026, 8:00 am – 4:00 pm.
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2027. Prices are firm and fixed from date of valid quote through Sept 2027 PO period (October 01, 2025 – September 30, 2026) Address:
DHR Lowndes Co 382 Commerce Street South Hayneville, Alabama 360400036 POC: Shalonda Howard (334) 548-3821 Main Line: (334) 548-3871 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
· PO period (October 2026 - September 30, 2027)
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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