Lotus Notes Licenses or equivalent

Empire State University (a State University of New York institution) is seeking a vendor to provide Lotus Notes Licenses or equivalent software under discretionary authority pursuant to NYS Education Law 355(5)(a), with responses due August 27, 2026, and questions due August 13, 2026 at 3:00 PM EST. No sealed bid opening will be held and no set-asides or participation goals apply — SDVOB, MBE, WBE, and DBE goals are all 0.00%.

The University seeks HCL Domino Complete Collaboration Licenses and Authorized User licenses to support institutional use by students, faculty, and staff for academic, administrative, and research purposes. The procurement requires 6,294 Complete Collaboration Licenses plus Support and Maintenance, and 341 Authorized User licenses per year over a three-year contract term. Licenses must be provided immediately following contract execution or upon receipt of purchase order. Vendors must submit pricing on the included Bid Pricing Sheet for each line item across all three years; award will be made to the responsive and responsible vendor with the lowest Grand Total.

The estimated contract value is up to $150,000. Insight Public Sector was awarded an identical or substantially similar contract within the past five years.

All vendors must comply with SUNY's standard contract terms and clauses, including New York State Finance Law 139-j communication protocols limiting all vendor contact to Jessica Alojipan, Assistant Director of Procurement, at jessica.alojipan@sunyempire.edu or bids@sunyempire.edu. Vendors must submit numerous certification and compliance documents, including non-collusive bidding certifications, Procurement Lobbying Act certifications, New York State Finance Law certifications addressing sexual harassment prevention and gender-based violence policies, Executive Orders 177 and 16 compliance certifications, Vendor Responsibility Questionnaires, and Product Accessibility Roadmaps. Contracts exceeding $25,000 for services or supplies trigger affirmative action requirements including submission of Equal Employment Opportunity policy statements and Staffing Plans prior to award.

Interested vendors must contact Jessica Alojipan within 15 business days of the advertisement posted August 6, 2026. The University reserves the right to reject any or all bids and to make no award.