ESU-218750078.pdf

Reference: ESU-218750078 – Lotus Notes Licenses

This Is Not an Order.

Office of Procurement │ 2 Union Avenue │ Saratoga Springs, NY 12866

*Please fill this Request for Quotation form out, print, wet sign, and PDF to submit to the following.

ADDRESS RESPONSE OR INQUIRIES TO:

Attn: Jessica Alojipan Director of Procurement and Contract

State University of New York, Empire State University 2 Union Avenue

Saratoga Springs, NY 12866 E-mail: jessica.alojipan@sunyempire.edu

For Submissions Only or Procurement Questions:

Attn: Jessica Alojipan Director of Procurement and Contract

State University of New York, Empire State University 111 West Avenue

Saratoga Springs, NY 12866 E-mail: jessica.alojipan@sunyempire.edu

Secondary bids@sunyempire.edu

REQUEST FOR QUOTATION

State University of New York (“SUNY”), Empire State University (“University”) seeks a responsive and responsible vendor to provide various LinkedIn licenses or their equivalent for the University’s HR department to post employment opportunities and recruit potential employees for those employment opportunities.

Documents Request for Quotation includes

- This Request for Quotation ESU-195260336

- Attachment A

- Exhibit A

- Exhibit A-1

- Exhibit B

- RFQ Attachments 1 to 14

Requirements Please see Attachment A.

General Information

1. All inquiries must be in writing and sent via e-mail to Jessica Alojipan at jessica.alojipan@sunyempire.edu and

CC bids@sunyempire.edu

2. Participating vendors must return this entire RFQ submission to: Jessica Alojipan at jessica.alojipan@sunyempire.edu, no later than 15:00 ET on August 27, 2026. The completed and signed RFQ package may be e-mailed.

3. A response does not bind or obligate the responder or State University of New York Empire State University to

Date: 08/06/2026

Reference Number: ESU-218750078

Description: Lotus Notes Licenses

Response due by: 3:00 PM EST on August 27, 2026 mailto:jessica.alojipan@sunyempire.edu mailto:bids@sunyempire.edu mailto:jessica.alojipan@sunyempire.edu mailto:bids@sunyempire.edu any agreement for the provision of services expressed in this advertisement.

4. No contracts will be awarded based solely upon submission.

5. Responding or not responding to this solicitation does not preclude a vendor from bidding on any future solicitations.

6. It is anticipated, but not guaranteed, that the University may use the information received from this solicitation to develop a future procurement for these products and services.

7. When contacting the University, please submit your inquiries by e-mail to both contacts listed in this advertisement.

8. It is the policy of the State of New York, and the University to encourage minority and women owned business enterprise participation in this project by contractors, subcontractors and suppliers, and all vendors are expected to cooperate in implementing this policy.

9. The State University of New York and the University reserves the right to reject any or all bids.

10. Award will be made to the responsive and responsible vendor meeting the specifications with the lowest Grand Total

Bid Pricing Sheet

Quantity Unit of Measure

Unit Price

Unit Total

HCL Domino Complete Collaboration License + S&S or equivalent – Year 1

6,294 Each

HCL Domino Complete Collaboration Authorized User – Year 1

341 Each

HCL Domino Complete Collaboration License + S&S or equivalent – Year 2

6,294 Each

HCL Domino Complete Collaboration Authorized User – Year 2

341 Each

HCL Domino Complete Collaboration License + S&S or equivalent – Year 3

6,294 Each

HCL Domino Complete Collaboration Authorized User – Year 3

341 Each

Grand Total

THIS PAGE MUST BE SIGNED AND RETURNED WITH BIDDER’S RESPONSE

RFQ #: ESU 218750078 RFQ Title: Lotus Notes Licenses RFQ Release Date: 08/06/2026 Electronic copies of this RFQ are available at: www.nyscr.ny.gov Key Events Requested Submission of Questions and Requests for Clarification 08/13/2026, 3:00 PM EST Response to questions/requests for clarification issued 08/17/2024, 3:00 PM EST Submission Due Date and Time (Any submissions received after the deadline will not be considered)

08/27/2025, 3:00 PM EST

SUNY Empire reserves the right, in its sole discretion, to modify the above schedule. Bidders will be notified of any changes in a timely manner

Contact Information Primary Contact:

Jessica Alojipan Assistant Director of Procurement Phone: 518-580-4855 E-Mail: jessica.alojipan@sunyempire.edu

Secondary Contact:

bids@sunyempire.edu

Restricted Period In accordance with the requirements of New York State Finance Law Sections 139j and 139k (“Lobbying Law”), the restricted period for this procurement is now in effect. Therefore, all communications regarding this procurement must be handled through the State University of New York’s designated contacts only.

Bidder Information Legal Business Name of Company Bidding: Bidder’s Federal Tax Identification

Number:

D/B/A – Doing Business As (if applicable): NYS Vendor ID Number:

Street Address: City/State: Zip Code:

If applicable, place an “x” in the appropriate box: (check all that apply) ☐ Small Business (if checked, provide # of employees ____) ☐ Disabled Veteran Owned Business ☐ Minority Owned Business (NYS Certified) ☐ Women Owned Business (NYS Certified) If you are not bidding, place an “x” in the box and return this page only. ☐ We are unable to bid at this time because:

Bidders Signature: Title:

Printed Name: Date:

By signing this form, Bidder acknowledges (a) that the RFQ instructions are understood; (b) that the Bidder is committed to servicing SUNY Empire’s needs in the required time period; (c) that all information required by this RFQ has been included in Bidder’s submission documentation; and (d) you indicate your express authority to sign on behalf of yourself, your company, or other entity, and where the provisions of SUNY Exhibits A, A-1, and B apply to this quotation, agree to the terms and conditions contained here-in, and (e) the prices quoted are equal to or lower than those quoted to any other governmental agency or private institution.

http://www.nyscr.ny.gov/ mailto:bids@sunyempire.edu