Lottery 10th Floor Conference Room Equipment & Installation

The West Virginia Lottery Commission is requesting quotes for conference room equipment and installation services for the 10th floor of Lottery Headquarters at 900 Pennsylvania Avenue, Charleston, under ARFQ 0705 LOT2700000002, with sealed bids due October 22, 2026, at 2:30 p.m. EDT and the technical question deadline already passed on October 15 at 10:00 a.m. EDT.

The scope encompasses 26 line items including Crestron audiovisual components, PTZOptics cameras, Biamp audio processors, Audio-Technica microphones, Tripp-Lite uninterruptible power supplies, networking equipment, and comprehensive installation, programming, and commissioning services. Installation must be completed within 60 calendar days of receiving a purchase order or notice to proceed. Vendors bidding alternate "or equal" products must provide manufacturer documentation and interoperability confirmation with existing Crestron Electronics systems.

Mandatory qualifications include a West Virginia Contractors License and Crestron Electronics Certification from Crestron Technical Institute. Vendors must maintain Commercial General Liability Insurance and Automobile Liability Insurance of at least $500,000 per occurrence each. Delivery is F.O.B. destination with vendor responsibility for all shipping costs and risk of loss. The State of West Virginia is exempt from sales and use taxes. Payment is made in arrears upon receipt of proper invoice and delivery of goods; vendors must accept payment by electronic funds transfer or P-Card.

This is a one-time purchase classified to run from issuance of the Award Document until all goods are delivered, not to exceed one fiscal year. The procurement is classified as videoconferencing systems under commodity code 45111902. Award goes to the lowest responsible bidder meeting all mandatory specifications. Vendors should direct inquiries to buyer Thomas P. Hymes at 304-352-1831 or thymes@wvlottery.com. Addendum No. 1 was issued October 15, 2026, providing answers to vendor questions.