Lodging State Fair Blaine Shoreview Roseville

The State of Minnesota Department of Natural Resources is requesting bids for single occupancy lodging for up to 20 attendees at a facility within the city limits of Blaine, Shoreview, or Roseville for August 27–September 7, 2026, with bids due August 7, 2026, and questions due August 4 at 2:00 PM CT.

The scope encompasses up to 20 single occupancy rooms for 11 nights. Bidders must submit pricing on a per-room-per-night basis in the Price Schedule spreadsheet through the Supplier Portal, including room charges, applicable taxes, parking charges if applicable, and tiered cancellation fees for notice periods ranging from 30–15 days prior through less than 24 hours prior to the lodging dates. The State will pay only room charges; attendees bear responsibility for room service, food and beverage, phone charges, gratuity, and service charges.

The State reserves the right to inspect the facility prior to award and may immediately reject any bid for issues including odors, damaged furniture, stained carpeting, dirty linens, mold, unsanitary conditions, security concerns, or inadequate facility maintenance. The facility must comply with the Americans with Disabilities Act, the Minnesota Clean Indoor Air Act, the Hotel and Motel Fire Safety Act, and COVID-19 guidance from the Minnesota Department of Health and Centers for Disease Control and Prevention. No subcontracting is permitted.

The contract term is effective August 15, 2026, or upon execution, whichever is later, and expires June 30, 2027. Pricing is firm throughout the initial contract term and is considered the maximum allowable cost. Payment terms are net 30 days following receipt of an undisputed invoice under Minnesota Statute 16A.124. Invoices are billed to Meghan Armeli at the Department of Natural Resources. Responses must be submitted electronically through the Supplier Portal; non-electronic and email submissions will not be accepted. Contact with State personnel other than the designated buyer, Katy McCann (katy.mccann@state.mn.us), may result in rejection of the response.