Lodging_State_Fair_Blaine_Shoreview_Roseville.pdf
PDF 24 KB Posted
- Attached to
- Lodging State Fair Blaine Shoreview Roseville
- Solicitation number
- 2000018552
- Issued by
- Anoka County, Minnesota
About this file
This is a formal Request for Bid document from the State of Minnesota Department of Natural Resources (DNR) soliciting lodging services for state attendees. The DNR seeks to procure single occupancy lodging for up to 20 attendees at a venue located within the city limits of Blaine, Shoreview, or Roseville, Minnesota. The lodging period spans from August 27 through September 7, 2026, with detailed specifications provided in the attached sample contract (Exhibit C and Exhibit C Supplement 1). Prospective bidders must submit questions in writing to katy.mccann@state.mn.us by August 4, 2026, at 2:00 PM Central Time, with responses provided via addendum. Responses must be submitted electronically through the Supplier Portal by the deadline specified in the Event Details, with non-electronic and email submissions rejected. The State reserves the right to inspect the facility prior to award and may immediately reject any bid for issues identified in Exhibit C, including security concerns.
The solicitation document does not specify pricing terms, set-aside requirements, incumbent information, or funding amounts in the summary provided. Bidders encountering technical difficulties with the Supplier Portal upload process may contact the SWIFT Vendor Helpline at 651-201-8100, Option 1, for assistance. All procurement communications must be directed exclusively to the listed buyer to avoid response rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| Sample_Contract_and_Exhibits.pdf | ||
| RFB.pdf | ||
| RFB_Attachments.pdf | ||
| Price_Schedule.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 20 attendees at a venue within the city limits of Blaine, Shoreview, or Roseville. The lodging dates will be from August 27-September 7, 2026, per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to katy.mccann@state.mn.us no later than August 4, 2026, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
Site Visit. The State reserves the right to inspect the facility prior to award. The State may immediately reject the bid, at the State’s sole discretion, for issues noted in Exhibit C of the Sample Contract and Exhibits document, including security concerns.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: McCann,Katy E Phone: 651/201-3128 Fax #:
Email: Katy.mccann@state.mn.us
Event ID Format Type Page R2901-2000018552 Sell RFx 1 Event Round Version 1 1 Event Name Lodging State Fair Blaine Shoreview Roseville Start Time Finish Time
07/30/2026 08:30:00 CDT 08/07/2026 14:28:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: McCann,Katy E Phone: 651/201-3128 Fax #:
Email: Katy.mccann@state.mn.us
Event ID Format Type Page R2901-2000018552 Sell RFx 2 Event Round Version 1 1 Event Name Lodging State Fair Blaine Shoreview Roseville Start Time Finish Time
07/30/2026 08:30:00 CDT 08/07/2026 14:28:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Lodging
Question Response Please attach Exhibit D Price Schedule. SWIFT will require an amount to be entered, please enter $.01 here and then attach the price schedule.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: McCann,Katy E Phone: 651/201-3128 Fax #:
Email: Katy.mccann@state.mn.us
Event ID Format Type Page R2901-2000018552 Sell RFx 3 Event Round Version 1 1 Event Name Lodging State Fair Blaine Shoreview Roseville Start Time Finish Time
07/30/2026 08:30:00 CDT 08/07/2026 14:28:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: McCann,Katy E Phone: 651/201-3128 Fax #:
Email: Katy.mccann@state.mn.us
Event ID Format Type Page R2901-2000018552 Sell RFx 4 Event Round Version 1 1 Event Name Lodging State Fair Blaine Shoreview Roseville Start Time Finish Time
07/30/2026 08:30:00 CDT 08/07/2026 14:28:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Lodging
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 08/12/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: McCann,Katy E Phone: 651/201-3128 Fax #:
Email: Katy.mccann@state.mn.us
Event ID Format Type Page R2901-2000018552 Sell RFx 5 Event Round Version 1 1 Event Name Lodging State Fair Blaine Shoreview Roseville Start Time Finish Time
07/30/2026 08:30:00 CDT 08/07/2026 14:28:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: McCann,Katy E Phone: 651/201-3128 Fax #:
Email: Katy.mccann@state.mn.us
Event ID Format Type Page R2901-2000018552 Sell RFx 6 Event Round Version 1 1 Event Name Lodging State Fair Blaine Shoreview Roseville Start Time Finish Time
07/30/2026 08:30:00 CDT 08/07/2026 14:28:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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