Locksmith Services for Public Safety

Hudson Valley Community College (HVCC) is seeking a qualified locksmith services vendor for its public safety operations across three campuses in New York, including the main Troy campus, Malta location, and EOC River Street facility. The procurement opportunity (Bid 4027) requires vendors to provide comprehensive locksmith services including installation, repair, and maintenance of locks and locking mechanisms, emergency lockout services, and rekeying. Specific deliverables include supplying various key types such as ICC Key Blank L Keyway, 7 Pin L Pinned Core, Keypad Lock NTB610, Standard Cut Keys, and ICC Cut Keys. Vendor qualifications mandate a business location within 30 miles of the main Troy campus with capability for same-day service. The bid submission deadline is January 23, 2026, at 2:00 PM Eastern Daylight Time, with bids accepted electronically through the Euna Solutions (Bonfire) platform or via sealed mail/hand delivery. Evaluation criteria will focus on determining the lowest responsible bidder based on pricing submissions for keys and services, with the contract effective from February 1, 2026, to January 31, 2027, and potential for two additional one-year extensions.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, though it does emphasize compliance with New York State Labor Law regarding employment preferences for state residents in the Albany-Schenectady-Troy Metropolitan Statistical Area. No incumbent vendors are identified in the documentation. Bidders must provide comprehensive insurance coverage, including general liability, property, and workers' compensation insurance, with policies naming HVCC, Rensselaer County, and the State University of New York as additional insureds. While specific budget ranges are not disclosed, vendors must submit detailed pricing for key types, hourly service rates, and potential additional charges. The successful vendor will be required to execute a Service and Supply Agreement, obtain HVCC approval for any subcontractors, and comply with campus public safety check-in procedures. HVCC reserves the right to investigate bidder responsibility and may disqualify vendors who fail to demonstrate adequate qualifications or ability to perform contract work.