5-Specs.pdf
PDF 166 KB Posted
- Attached to
- Locksmith Services for Public Safety
- Solicitation number
- Bid 4027
- Issued by
- Albany County, Albany City, New York
About this file
This specification document is for Bid 4027, an on-call locksmith services contract issued by Hudson Valley Community College (HVCC), a SUNY system institution located in Troy, New York. HVCC seeks qualified vendors to provide locksmith services across its three campuses, including the main Troy campus, Malta location (Tec Smart), and EOC River Street facility. The scope of work encompasses installation, repair, and maintenance of locks and locking mechanisms; emergency lockout services; rekeying; and supply of specific key types including ICC Key Blank L Keyway, 7 Pin L Pinned Core, Keypad Lock NTB610, Standard Cut Keys, and ICC Cut Keys. The contract will be effective for one year beginning February 1, 2026, and ending January 31, 2027, with an option to extend for an additional two years. Bids must be submitted through the online Euna Solutions (Bonfire) platform at https://hvcc.bonfirehub.com by the stated submission deadline, with late submissions not accepted. Alternatively, sealed bids may be mailed or hand-delivered to the Director of Procurement, Tabitha D'Attilio, at the Administration Building in Troy.
Vendor qualifications require location within 30 miles of the main Troy campus and availability for same-day service. The bid will be awarded to the overall lowest responsible bidder based on pricing submissions for keys and services provided on the accompanying bid form. No specific lock manufacturers are required, and vendors may supply locking hardware and associated parts with repairs and orders. The successful vendor must execute the Service and Supply Agreement, obtain approval from HVCC before engaging any subcontractors, and check in with the public safety office when on campus. The college reserves the right to investigate bidder responsibility and qualifications and may disqualify any prospective bidder or reject bids if evidence of qualifications is not submitted or fails to demonstrate the bidder's ability to perform the contract work.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Bid Legal Information.pdf | ||
| 2-Non Collusive.pdf | ||
| 1-Insurance.pdf | ||
| 3-Bid Form.pdf |
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Text version
SPECIFICATIONS FOR BID 4027
LOCKSMITH SERVICES FOR PUBLIC SAFETY
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide On-Call Locksmith Services. The college aims to ensure security and accessibility across its three campuses located in Troy New, York Main Campus, Malta New York (Tec Smart), and EOC River Street Troy NY Locations. The contract will facilitate timely locksmith services as needed to support the college's operations.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Work Details The contractor will provide on-call locksmith services which include but are not limited to:
- Installation, repair, and maintenance of locks and locking mechanisms.
- Emergency lockout services.
- Rekeying locks.
The vendor must be able to provide the following types of keys:
-ICC Key Blank L Keyway -7 Pin L Pinned Core -Keypad Lock NTB610 -Standard Cut Key -ICC Cut Key
No specific manufacturers required
Bidders will be able to supply locking hardware and associated parts in conjunction with repairs and orders.
SECTION D- VENDOR QUALIFICATIONS
The vendor must be located within 30 miles of the main campus in Troy, NY.
The vendor must have availability for same day service.
SECTION E - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
The awarded contractor must check in with public safety office when on campus.
SECTION F- TERM OF CONTRACT
This contract will be effective for 1 year beginning on February 1, 2026 and ending on January 31st, 2027 with the option to extend for an additional 2 years.
SECTION G-SCORING (LOWEST PRICE OR WEIGHTED SCORING)
Bidders must submit pricing for keys and services on the accompanying bid form.
The bid will be awarded to the overall lowest responsible bidder.
SECTION H – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION I – CONTACTS
Issuing Office Public Safety j.vandenburgh@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
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