Liquid Propane Tanks and Refills - Countywide Contract

Pinellas County is seeking to establish a Countywide Contract for Liquid Propane Tanks and Refills through Invitation to Quote (ITQ) #23-1111-ITQ, with jurisdictional coverage including Pinellas County and Clewiston City. The procurement aims to secure a vendor capable of supplying and refilling propane tanks ranging from up to 20 lbs to 1,000-gallon capacities, with estimated quantities between 1 to 45 tanks per size. Vendors must provide comprehensive pricing for tank sizes, delivery options, and local station refill services. The proposal submission deadline is November 28, 2023, at 3:00 pm, with a proposed contract duration of 36 months from the award date and potential extensions. Evaluation criteria will likely include pricing, vendor capabilities, compliance with insurance requirements, E-Verify participation, and adherence to safety and operational standards for propane tank services across county facilities. Vendors must demonstrate technical competence, operational readiness, and ability to meet the county's diverse propane tank and refill needs across multiple locations.

The solicitation offers a preference for Pinellas County Certified Small Business Enterprises (SBEs), with potential preferential treatment for contracts between $5,000 and $100,000. The contract includes provisions for potential annual price adjustments using the U.S. Bureau of Labor Statistics Consumer Price Index or Producer Price Index, limited to modifications after the first 12 months. An additional 10% unspecified funds allocation is included to provide procurement flexibility. While specific budget ranges are not explicitly detailed, the procurement's scope suggests a substantial multi-year contract with potential significant financial opportunities for qualified vendors. Interested providers must meet comprehensive insurance requirements, comply with E-Verify regulations, and demonstrate robust safety protocols for propane tank management and distribution. The contract's broad geographical coverage and flexible quantity requirements indicate a strategic approach to securing reliable propane services across multiple county and municipal facilities.