Liquid Propane Gas and Tanks

The West Virginia Department of Transportation, Division of Highways, is seeking qualified vendors through a Competitive Request for Quotation (CRFQ DOT2300000023) to supply and deliver liquid propane gas for District Seven operations across multiple facility locations in West Virginia. The procurement establishes an open-end contract structure for the ongoing purchase and delivery of propane gas intended for heating and filling propane torches at District Nine jobsite locations. Deliverables will be measured in gallons across five designated facilities: Hinton in Summers County (2,000-gallon tank capacity), Sign Shop District 9 (500-gallon capacity), Crawley in Greenbrier County (1,000-gallon capacity), Lookout (500-gallon capacity), and Keeney's Knob as a backup facility (500-gallon capacity), with a combined total tank capacity of 5,000 gallons. Vendors must submit quotations using the standardized pricing exhibit form, providing a firm fixed markup amount for LP gas delivery at each location, with pricing based on a standard LP gas cost sheet. The solicitation was posted on September 7, 2022, with a submission deadline of September 21, 2022, at 1:30 PM to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305. Technical questions must be submitted by 10:00 AM on September 14, 2022, and inquiries should be directed to John W Estep, Purchasing Division, at 304-558-2566 or john.w.estep@wv.gov. Vendors are required to provide their Federal Employer Identification Number (FEIN) and principal contact information as part of their bid submission, with contract awards made to the responsive bidder offering the best value.

The solicitation documents do not explicitly specify set-aside designations, disadvantaged enterprise preferences, or restrictions on organization types eligible to respond, suggesting this procurement is open to qualified vendors meeting the technical and service delivery requirements. No incumbent contractor information is provided in the available solicitation materials, and the open-end contract structure indicates that actual volume requirements will be determined through future orders rather than a fixed quantity commitment. The contract will be governed by applicable West Virginia procurement regulations and the detailed terms and conditions established in the CRFQ documentation. No specific award value or budget range is disclosed in the available solicitation documents, as the open-end nature of the contract means costs will be based on actual gallons delivered at the quoted firm fixed markup rates. The specifications document and terms and conditions establish the legal framework and performance obligations that vendors must comply with, though detailed technical requirements and funding sources would be found within the complete solicitation package available from the Purchasing Division.