Liquid oxygen (LOX)

The City of Palm Coast Utility Department is conducting an Invitation to Bid (ITB-UT-26-40) for the procurement of Liquid Oxygen (LOX) to be supplied to Water Treatment Plant #3. The procuring agency is the City of Palm Coast, a municipality within Franklin County, Florida. The City seeks a firm price per gallon or standard cubic foot (SCF) for bulk liquid oxygen meeting a standard of 99% oxygen by volume, with an anticipated annual volume of approximately 37,500 gallons. Deliveries must be made on an as-needed basis to 400 Peavy Grade, Palm Coast, Florida 32137, with normal deliveries required within three days and emergency deliveries within 24 hours, under F.O.B. destination freight prepaid terms with all transportation and delivery costs included. Required qualifications for bidders include providing three references from the water/wastewater industry, a certificate of compliance with certified product analysis, detailed safety incident disclosures for the past five years, Safety Data Sheets, and commitment to conduct annual safety seminars for City staff. Bidders must provide proof of insurance prior to contract execution, including Workers' Compensation, Commercial General Liability, and Business Auto coverage at specified minimum limits, and the successful bidder's representative must visit the plant a minimum of two times per year with delivery driver identification and digital photographs. The contract will be awarded to the lowest priced, responsive, responsible bidder for an initial one-year term with two optional one-year renewals. The question deadline for written inquiries is March 10, 2026, at 2:00 PM EDT, bidders must submit an Intent to Bid by March 16, 2026, at 2:00 PM EDT, and all bids must be submitted electronically through the City's Procurement Portal (palmcoastgov.bonfirehub.com) by March 17, 2026, at 2:00 PM EDT, with a public opening scheduled for the same date and time at City Hall (160 Lake Avenue, Palm Coast, Florida 32164).

The City of Palm Coast has established a Local Business Preference Policy allowing qualified local vendors within the City of Palm Coast or Flagler County a price preference of 3-5% up to $20,000, which represents the only identified set-aside or preference designation for this procurement. No incumbent vendors or current contractors are identified in the solicitation documents. All bidders must submit executed copies of eight required forms, including conflict of interest statements, debarment certifications, compliance certifications, E-Verify registration affidavits, and anti-human trafficking affidavits, with failure to provide three industry references or to disclose safety incidents resulting in disqualification. The solicitation documents do not specify an overall budget range or estimated award value; however, the anticipated annual volume of approximately 37,500 gallons provides bidders with a baseline for pricing calculations. The City reserves the right to reject all submittals, waive formalities, re-solicit, or abandon the project entirely, and all submissions will be evaluated by City staff according to criteria specified in the solicitation documents, with price as the primary evaluation factor for this firm fixed-price procurement.