Liquid Asphalt (2026)

Dane County, Wisconsin has issued Request for Bid 2026-RFB-007 for the procurement of liquid asphalt to support the county's asphalt sealcoat projects. The County seeks polymer-modified emulsified asphalt meeting AASHTO M-316 specifications, with an estimated total combined quantity of approximately 150,000 gallons across multiple asphalt grades including CRS-2, CRS-2P, HFRS-2, and HFRS-2P. Deliverables include supply of the asphalt products with delivery to various locations throughout Dane County on a delivered FOB basis with all delivery costs included, provision of an insulated portable 6,000-gallon minimum capacity transport tank trailer for jobsite unloading at no additional cost, and application services on a per-gallon basis including equipment and operator costs. Key qualifications and requirements include maintaining a 10% performance bond of the contracted amount, carrying Commercial General Liability insurance of at least $1,000,000 per occurrence, Business Auto Liability insurance of at least $1,000,000, Environmental Impairment Liability insurance of at least $1,000,000, and Workers' Compensation insurance at Wisconsin statutory limits. The successful bidder must also provide unloading time allowance terms and demurrage charges and be responsible for testing aggregate sources used by Dane County, including sieve analysis and recommendations for asphalt type and application rates at no additional cost. Questions must be submitted by February 13, 2026 at 4:00 p.m., with responses due by February 18, 2026, and bids must be submitted electronically to the County's eProcurement Portal by February 23, 2026 at 2:00 p.m. The contract term runs from the date of purchase order or contract execution through November 30, 2026, with firm unit bid prices required and prices remaining fixed throughout the contract term.

Local vendor preference provisions do not apply to this asphalt procurement, and no set-aside designations for disadvantaged enterprises or other restricted organizational categories have been identified in the bid documents. No incumbent vendor or current contractor information has been disclosed in the available documentation. The bid solicitation does not reference any specific existing infrastructure or technology requirements that bidders must integrate with. Pricing shall be submitted on a per-unit gallon basis for each asphalt type, with additional pricing required for application services measured per gallon applied and demurrage charges assessed per hour for time allowances exceeded. All proposed pricing must be inclusive of labor, delivery costs, and all other expenses necessary to provide the products in accordance with the bid specifications and terms and conditions, and any price increases proposed after award are limited to fully documented, industry-wide cost increases submitted thirty days in advance. No specific award value or budget range has been disclosed in the available bid documents, though the estimated total combined quantity provides an indication of the procurement scale at approximately 150,000 gallons.