Liquid Asphalt 2021

The Kentucky Transportation Cabinet Division of Purchases issued Request for Bid 605 2100000333 on behalf of the Division of Maintenance for a master agreement contract for liquid asphalt materials serving the KYTC Division of Maintenance and Highway Districts 1-12 throughout all 120 Kentucky counties. The procurement encompasses seven groups of liquid asphalt products: Emulsified Asphalt RS-2, AE-200, SS-1h, HFMS-2, and HFRS-2; Polymer-Asphalt Emulsion (Cationic) CRS-2P; and Polymer-Asphalt Emulsion (Anionic) HFRS-2P, all conforming to Kentucky Transportation Cabinet Standard Specifications Section 806. Bidders were required to submit unit prices per gallon for each material group by county or shipping point with three delivery options: delivered (F.O.B. destination freight prepaid), picked up (F.O.B. vendor's terminal with assumed Department haul cost of $0.15 per ton-mile), or vendor's storage tank ($50.00 per delivery day). All pricing submissions must include transportation charges, applicable Superfund taxes, and sales or use taxes, with prices limited to two decimal places and firm with no qualifications. Bidders must obtain a valid producer number from the Kentucky Transportation Cabinet Materials website and identify their terminal location by city, state, and producer number. Electronic bid submissions were due by February 9, 2021, at 10:00 a.m. to KYTC.Bids@ky.gov, with a tentative award date of March 1, 2021, and a contract term extending through February 28, 2022, with no renewal period specified. Award evaluation will be based on the lowest unit price bid per gallon for delivered materials; for picked-up materials, awards will consider terminal price plus assumed haul cost; and the Commonwealth reserves the right to reject prices deemed excessive and may award multiple contracts to ensure county coverage statewide.

The solicitation includes reciprocal resident bidder preferences for Kentucky resident vendors and qualified bidder preferences providing 20 percent preference to Kentucky Correctional Industries and 15 percent preference to other qualified entities, including nonprofits advancing purposes of KRS Chapter 163 and qualified nonprofit agencies for individuals with severe disabilities. All bidders must submit required affidavits regarding resident status, tax compliance, campaign finance law compliance, and workforce standards under penalty of perjury. The contract is subject to Federal Highway Administration Form 1273 requirements and Buy America provisions due to potential federal funding, mandating compliance with domestic content requirements for steel, iron, and manufactured products. An asphalt price adjustment mechanism applies when the Kentucky Average Price Index fluctuates more than five percent from the baseline established at contract execution in February 2021, with adjustments calculated monthly using a standardized formula at 60 percent asphalt content through the KAPI tracking system. No specific budget range or award value is identified in the solicitation documents, as pricing will be determined by competitive bidding across the seven material groups and all Kentucky county locations. The contract may be extended to other state agencies and political subdivisions at the Commonwealth's discretion.