Liquid Asphalt 2020

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Maintenance and Highway Districts 1-12, issued Request for Bid (RFB) 605 2000000413 on February 18, 2020, for a master agreement contract to supply liquid asphalt materials for fiscal year 2020. The procurement encompasses seven groups of asphalt products: Emulsified Asphalt RS-2, AE-200, SS-1h, and HFMS-2; Emulsified Asphalt HFRS-2; Polymer-Asphalt Emulsion (Cationic) CRS-2P; and Polymer-Asphalt Emulsion (Anionic) HFRS-2P, with unit pricing required per gallon for each product type across all 120 Kentucky counties and shipping points. Vendors must propose firm unit prices with all applicable taxes and Superfund levies included and may offer three delivery methods: direct delivery by transport tank trucks, pickup at vendor terminals, or vendor-supplied storage tanks at $50.00 per delivery day, with delivery on an F.O.B. destination basis with freight prepaid by the vendor. The contract period extends from the award date through February 28, 2021, with no renewal options, and pricing is subject to an asphalt price adjustment mechanism based on the Kentucky Average Price Index (KAPI) when fluctuations exceed five percent from February 2020, calculated at sixty percent asphalt content using a standardized adjustment formula. The deadline for written questions was February 17, 2020, at 4:00 p.m., sealed bid submissions were due February 25, 2020, at 10:00 a.m. to the KYTC Division of Purchases at 200 Mero Street, Frankfort, Kentucky, and the tentative award date was March 2, 2020; evaluation is based solely on price on a best-value basis, with the Commonwealth reserving the right to award multiple contracts to ensure county coverage and to reject excessive prices.

Kentucky resident bidders receive reciprocal preferences as defined in KRS 45A.494, while qualified bidders—including Kentucky Correctional Industries and nonprofits serving individuals with disabilities—receive statutory preferences of 15 to 20 percent; nonresident bidders must provide certificates of authority. The solicitation is subject to federal FHWA 1273 requirements and Buy America provisions, mandating that materials meet domestic sourcing and manufacturing standards, though Davis-Bacon prevailing wage requirements do not apply as this is classified as a commodity contract. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget range or award value is stated, as quantities are estimated and not guaranteed. Payment is made within 30 working days of invoice receipt at stipulated unit prices upon delivery acceptance, with a one percent monthly penalty applied for payments exceeding 30 working days; all bids remain valid for 90 calendar days post-closing. The contract may be extended to other state agencies and political subdivisions of Kentucky at their option, expanding potential utilization beyond the primary KYTC divisions and highway districts.