Lincoln Academy - Removal of Grass & Installation of Artificial Turf

Lincoln Academy, a public charter school located in Pleasant Grove, Utah (Utah County), has issued a Request for Proposal for the removal of existing natural grass and installation of artificial turf on approximately 15,500 square feet of playground area. The scope of work encompasses site preparation, removal of natural grass and irrigation components, installation of drainage systems, aggregate base material, commercial-grade artificial turf with non-toxic infill suitable for K-12 students, and ADA-compliant transitions. The project must be completed before June 26, 2026, during the early summer break period. Qualified contractors must hold proper Utah licensure, maintain general liability insurance of at least $1,000,000 per occurrence with workers' compensation coverage, demonstrate completion of at least three comparable artificial turf installations, and provide references from K-12 or similar institutional projects. The evaluation criteria allocate 30 points for experience and qualifications, 30 points for product quality and warranty compliance, 15 points for project timeline, 15 points for references and past performance, and 10 points for cost, with awards based on value and quality rather than lowest price alone. Key deadlines include a mandatory pre-bid site walkthrough by Wednesday, March 11, 2026, at 4:00 PM at 1582 West 3300 North, Pleasant Grove, Utah 84062 (contractors failing to attend will be disqualified), a question submission deadline of March 12, 2026, at 4:00 PM through Bonfire/U3P, and proposal submission by Tuesday, March 17, 2026, at 4:00 PM MDT via electronic submission through Bonfire/U3P.

The solicitation does not specify set-aside designations or restrictions on the types of organizations eligible to respond beyond the mandatory qualification requirements. The artificial turf system must include a minimum 10-year manufacturer warranty and 10-year installation warranty, meet all applicable safety standards, and be lead-free and PFAS-compliant. Contractors must provide cost proposals with itemized breakdowns for materials, labor, site preparation, and removal, with cost points awarded using a formula based on the lowest proposed price. The contract will be awarded and administered directly by Lincoln Academy rather than through the State Division of Purchasing, and contractors should contact the designated individual at cwilliams@lincoln-academy.org for award information and results. Lincoln Academy reserves the right to reject any or all proposals. The specific budget or award value for this procurement has not been disclosed in the available solicitation materials.