Lighting Maintenance and Repair Services

The County of Orange Social Services Agency is seeking competitive bids for Lighting Maintenance and Repair Services across five agency facilities located in Santa Ana, Orange, and Tustin, California. The solicitation (IFB-063-2939904-HP) requires a comprehensive lighting maintenance contract covering interior and exterior lighting systems, including incandescent and fluorescent lights, emergency lights, exit signs, sensors, and photocells. Bidders must possess a valid California State Contractor's License (C-10 electrical license) and attend mandatory job walks scheduled on November 14 and November 21, 2025, at each facility location. Electronic bids are due by December 9, 2025, at 4:00 pm, with a requirement that bidders provide detailed company information, references, and safety documentation. The scope of work includes preventative maintenance services with monthly and as-requested frequencies, bulb and ballast replacements, routine inspections, and emergency lighting maintenance. Evaluation will likely consider technical capabilities, compliance with specifications, and pricing structure, which includes hourly labor rates for electricians during standard, after-hours, weekend, and holiday periods.

The procurement includes provisions for small business and disabled veteran business enterprise (OCLSB/DVBE) participation, with requirements for local business engagement. Bidders are permitted a material markup not exceeding 15% and must submit comprehensive documentation demonstrating organizational capacity. The proposed contract will run for three calendar years, commencing January 1, 2026, with an option to renew for two additional years. While specific total contract value is not explicitly stated, the model contract indicates that Board of Supervisors approval is required if the annual value exceeds $200,000 or the total contract value surpasses $1,000,000. Contractors will be required to submit both a Labor and Material Payment Bond and a Performance Bond to guarantee contract fulfillment. The bid requires detailed pricing for preventative maintenance, with additional as-needed service rates for electricians during various time periods. Successful bidders must demonstrate comprehensive safety compliance, maintain detailed service records, and provide all necessary equipment for lighting maintenance across the five specified Social Services Agency facilities.