Lifetime License Cards and Supplies

The Kansas Department of Wildlife and Parks is soliciting competitive bids for custom Lifetime License Cards and supplies through a Request for Proposal with an event number EVT0010614. The procurement encompasses four types of custom lifetime license cards (Hunting, Fishing, Combo Hunting and Fishing, and Furharvester) manufactured from CR 80 30 ML PVC in metallic gold with white stock backing, printed with four-color process and black text featuring the State Seal, plus one Senior Lifetime card in white PVC. Additional deliverables include CR79 2-mil adhesive-backed clear overlay material, Zebra cleaning card kits for ZC100, ZC300, and ZC350 printers, and related supplies. Annual order quantities are estimated at 2,500 to 3,500 units per card type for main cards, with overlay orders of 8,000 or more units as needed, and 10-20 cleaning card kits annually. Qualified vendors must demonstrate a minimum of five years of continuous active participation in the applicable industry and provide three references from the past five years. The solicitation timeline requires interested bidders to request an invitation from Procurement Officer Lily J. Lundy (785-296-0714 or lily.lundy@ks.gov) at least 24 hours before the closing deadline; clarification questions must be submitted via email in MS Word format by close of business on January 2, 2026; and all proposals must be received by January 27, 2026, at 2:00 PM CST, with deliveries due by July 31, 2026. The contract term is five years, extending through March 31, 2031, and pricing must be submitted on a provided cost sheet with separate line-item pricing for Years One through Five, including per-card prices at various volumes and overlay prices per 5,000 units.

Bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and complete required compliance certifications including Boycott of Israel certification, Sexual Harassment certification, Immigration Reform and Control Act compliance verification, and telecommunications equipment certification. Kansas bidders may qualify for bidder preference programs if they are certified as a Certified Business Bidder or a Disabled Veteran Owned Business and submit applicable documentation. The State of Kansas reserves the right to accept or reject any or all bid responses, waive informalities or technicalities, and modify criteria as deemed appropriate. No incumbent vendor or historical pricing data is available as this is a new contract. All materials must be new, unused, video-grade stock, shrink-wrapped in 100s with labeling indicating contents and an acceptable quantity variance of plus or minus 10 percent. Shipping costs must be included as a lump sum with F.O.B. destination, prepaid and allowed, and payment terms are Net 30 days. No specific budget range or award value has been disclosed in the solicitation documents.