Lifetime Cards

The Kansas Department of Wildlife and Parks is conducting a competitive Request for Proposal (RFP) for the production of custom Lifetime Cards covering hunting, fishing, and furharvester licenses. The procurement seeks a vendor to create 5,000 cards annually over a five-year contract period, with each card meeting specific design requirements including a credit card size, metallic gold front featuring the Kansas state seal and rural landscape design, and compatibility with the agency's Zebra ZC100 printer for personalization. Qualified bidders must be officially invited to the event at least 24 hours before the bid closing date and must submit proposals by December 31, 2024, with an anticipated delivery date of January 5, 2025. The evaluation will be conducted by a Procurement Negotiation Committee, which will select the best overall proposal based on technical capabilities, compliance with specifications, and pricing. Key deliverables include four versions of lifetime cards: Hunting License, Fishing License, Hunting and Fishing License Combo, and Furharvester License, with the agency handling final personalization and lamination.

The RFP includes several provisions for bidder preferences and set-asides, specifically highlighting opportunities for Certified Business and Disabled Veteran-Owned Business programs. Vendors must provide a current tax clearance certificate and demonstrate compliance with state regulations regarding immigration control, contractor debarment, and accounts receivable set-off programs. The contract includes provisions to discourage human trafficking and requires vendors to adhere to strict ethical standards. While specific budget ranges are not explicitly detailed, the procurement suggests an annual production volume of 5,000 cards with potential variations in order quantities throughout the contract period. Payment terms are established at Net 30 days, with no price adjustments permitted during the contract term. The opportunity is open to qualified vendors who can meet the technical specifications and design requirements for producing high-quality, standardized lifetime license cards for the Kansas Department of Wildlife and Parks.