Library of MI Web Development Services

The Michigan Department of Education, on behalf of the Library of Michigan, is issuing a Request for Proposal (RFP 260000001772) for comprehensive web development services to support four primary digital platforms: Michigan eLibrary (MeL.org), Michigan Memories (michmemories.org), Library of Michigan Digital (lmdigital.libraryofmichigan.org), and Ready to Read Michigan (readytoreadmi.org). The procurement seeks a qualified web development contractor to provide ongoing maintenance and support, technical integrations, security updates, bug fixes, performance monitoring, and ADA accessibility compliance across multiple platforms including Drupal, CONTENTdm, and SpringShare LibApps. Required deliverables include a dedicated project manager on a fixed basis, variable staffing comprising front-end and back-end developers, toll-free technical support available 8:00 a.m. to 5:00 p.m. EST, responsive design maintenance, content integration and migration services, and new development projects as directed by the Library, with typical delivery timelines of 30 to 90 business days depending on scope. Bidders must demonstrate comprehensive web development and customization experience, ability to work across multiple platforms, expertise in cross-platform integration, and proficiency in multiple programming languages; all websites must comply with WCAG 2.1 AA accessibility standards and Michigan's Digital Accessibility Standards. Proposals will be evaluated on four technical criteria: product quality (40 points), service requirements and staffing (20 points), project management and pricing (20 points), and vendor questions (20 points), with proposals scoring 80 or higher advancing to pricing evaluation. The deadline for bidder questions was April 16, 2026, with proposals due by 12:00 p.m. Eastern on April 27, 2026, and an anticipated contract begin date of May 25, 2026, for an initial term of one year with seven optional one-year renewal periods.

No specific set-aside designations or restrictions on respondent types are mentioned in the available documentation, though all contract activities are subject to the State's standard terms and conditions, including mandatory insurance coverage requirements (General Liability minimum $2,000,000, Professional Liability minimum $3,000,000, and Cyber Liability minimum $1,000,000), data security, confidentiality obligations, and four-year state records retention requirements. The incumbent vendor has completed knowledge transfer activities to the state, and the Library will provide access to all environments to support the transition. Remote work by entities located within the continental United States is acceptable; however, offshore resources are not permitted under this contract. Pricing must be firm and fixed for the contract term with hourly rates submitted for project management, consultant services, analyst roles, and ongoing maintenance, plus any one-time setup charges; the State will not reimburse overtime, holiday pay, or travel expenses. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion of contract activities. No specific budget range or award value is disclosed in the procurement documents; however, the contract utilizes a time and materials pricing model with project-based quotes provided for specific initiatives and support hours structured between 8:00 a.m. and 5:00 p.m. EST, with critical issues requiring resolution within one business day.