Library - Non Book Materials

Fulton County, Georgia is seeking a vendor to provide shelf-ready non-book materials for its library system through Solicitation #24ITBC1288213B-PS. The procurement covers an estimated 7,200 total items across seven specific categories, including adult and juvenile DVDs (feature films and TV series), and spoken word audiobooks for adults, teens, and children. The selected vendor must provide an online ordering system with comprehensive search capabilities, deliver materials to the Central Library in shelf-ready condition with 99% accuracy, and include proper labeling, RFID tagging, and cataloging according to library standards. Required vendor capabilities include maintaining a minimum 90% fill-rate, providing weekly reports on orders and shipments, and offering monthly new release lists and electronic data interchange (EDI) ordering. The bid was issued on April 19, 2024, with the original response deadline of May 8, 2024, subsequently extended to May 15, 2024, at 11:15 A.M. Evaluation criteria will include the bidder's ability to perform the service, conformance to specifications, performance history, financial capability, and pricing, with the contract awarded to the lowest responsive and responsible bidder.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract will have an initial one-year term in 2024 with two potential one-year renewal options, extending no later than December 31, 2026. The total project value is approximately $57,637.21, with pricing structured through tiered percentage discounts ranging from 2% to 13% across different product categories. Vendors must provide unit prices with discounted rates and include their discount percentage on the pricing form. The county will offer multiple invoicing methods, including mail, email, electronic data interchange through Symphony, and weekly Excel spreadsheet submissions. Vendors must be capable of providing materials from multiple publishers, including Universal Home Studio, N'Circle, Fox Home Entertainment, Macmillan Audio, Random House, and Simon & Schuster. The county reserves the right to reject any or all bids and is exempt from Georgia state sales tax.