LGSD RFP #24-01 HVAC-AHU Cooling Retrofit Package Project 2024/2025

The La Grande School District (LGSD) in Umatilla County, Oregon, has issued Request for Proposals (RFP) #24-01 for an HVAC-AHU Cooling Retrofit Package Project scheduled for implementation during the 2024/2025 fiscal year. The procurement seeks comprehensive HVAC system upgrades across three school sites: La Grande High School, La Grande Middle School, and Greenwood Elementary. Specific deliverables include providing and installing new DX-coil and remote condensing units in existing air handling units (AHUs), installing ductless split systems, gas-fired unit heaters, and a new rooftop gas pack unit. The project requires technical expertise in HVAC retrofitting, with a mandatory pre-proposal meeting and site tour scheduled for September 24, 2024, at 11:00 AM. Proposals are due by October 25, 2024, at 2:00 PM PT, with the successful proposer to be notified on October 28, 2024, and final Board of Directors approval on November 13, 2024. The evaluation criteria prioritize pricing (40% of total score), with additional considerations including references, past project performance, ability to complete the full project scope, availability of in-house licensed professional engineers, and serviceability. The project is anticipated to be completed by August 15, 2025, and may involve compliance with both federal and state regulations due to potential federal grant funding.

While specific set-aside designations are not explicitly detailed in the available documents, the RFP suggests potential federal grant involvement, which might imply certain regulatory compliance requirements for bidders. The project appears open to mechanical and HVAC contractors with demonstrated capability to perform complex retrofit work across multiple school facilities. No incumbent vendors are specifically identified in the documentation. The existing infrastructure includes current air handling units at three school sites that require cooling system upgrades and potential control system modifications. Though a precise budget range is not specified, the comprehensive nature of the retrofit across multiple school sites suggests a substantial project investment. Potential bidders will need to demonstrate technical proficiency, have appropriate licensing, and show capacity to integrate new HVAC components with existing school infrastructure. The project's complexity and multi-site approach indicate it is suited for experienced mechanical contractors with significant HVAC retrofit capabilities.