Lexmark MS531 B/W Ballot Printer w/ 22" Extension Kit

Duval County Supervisor of Elections in Jacksonville, Florida is soliciting pricing for a single-source purchase of 52 Lexmark MS531 black-and-white ballot printers with 22-inch extension kits from VR Systems, with responses due November 20, 2026 at 12:16 p.m. The office justifies the award as single-source because VR Systems is the sole provider of equipment compatible with its existing election management system. No set-asides are indicated.

The procurement includes two line items: the 52 printers and 52 associated shipping fees. The office's market research, conducted by Justin Gicalone, found that VR Systems is the only provider whose equipment meets the integration and compatibility requirements for ballot layout, rendering, device drivers, and precinct workflows. The purchase responds to Florida House Bill 991, effective January 1, 2027, which redefines "official ballot" and requires all voting to use official ballots, increasing the need for precinct-level printing capacity for longer ballot formats. Equipment ships to Imeson Park Boulevard, Building 100, Jacksonville, Florida 32218, under procurement category 206.78.

The attached quote totals $44,304.00 for 52 units at $852.00 per unit. Shipping bills at actual cost and sits outside the quote total, and payment is due upon receipt of shipment. Quoted prices remain effective through December 26, 2026. The package includes a supplier quote, a single-source memo, a vendor single-source letter, a shipping cost memo, and protest procedures dated July 1, 2024. The requesting official affirmed no actual, potential, or perceived conflicts of interest with VR Systems under Chapter 112, Florida Statutes. The buyer is Donica Golden, donicag@coj.net.