Legal Management Software

The City of McKinney, Texas is issuing a Request for Information (RFI) to solicit qualified vendors for Legal Management Software to support the city's Legal Department in a municipal government setting. The procurement seeks comprehensive software solutions that include document management, document retention, client intake, workflow automation, time tracking, collaborative spaces for internal and external parties, and workshare compare/Litera functionality options. Respondents must provide detailed information addressing the recommended solution, software functionality, IT vendor compliance and security requirements, cooperative purchasing availability, typical project timelines from contract award through implementation, and pricing structures. The RFI was released on April 10, 2026, at 8:00 a.m., with responses due on Friday, April 24, 2026, at 5:00 p.m. System demonstrations may be requested between May 1-31, 2026. All questions and responses must be submitted through the City's Bonfire Portal, and respondents must monitor the platform for any addendums or modifications to submission dates. The City is seeking vendor pricing information for various models including subscription-based, one-time licenses, tiered, usage-based, per-user, or per-module options, along with estimated cost ranges for initial implementation, annual recurring costs, training and support services, and ongoing maintenance for municipalities of similar size and needs.

The RFI document does not identify any specific set-aside designations, disadvantaged enterprise requirements, or restrictions limiting the types of organizations that may respond to this procurement opportunity. No incumbent vendors or current contractors are identified in the solicitation materials. The request does not specify existing infrastructure or technology systems that would require integration with the proposed legal management software solution. This RFI is issued solely for gathering information to develop a future Request for Proposal, meaning no compensation will be provided to respondents for response preparation expenses, and all responses and supporting documentation will become the property of the City and are subject to public disclosure under the Texas Public Information Act. No specific award value or budget range is provided in the RFI materials at this stage of the procurement process.