Legal eDiscovery Software as a Solution (SaaS)

The California State Lands Commission is seeking qualified contractors to provide a legal eDiscovery software-as-a-service (SaaS) solution to assist legal teams in managing electronic discovery processes, including data collection, processing, review, analysis, and production. The key features required include secure data gathering, conversion to searchable formats, document review and tagging, advanced analytics, and production preparation. The contract term is one year, from October 1, 2024, to September 30, 2025. Bidders must provide detailed pricing on a 1-year subscription for a minimum solution with 12 users, 1TB hosted storage, 100 insights entity extraction, 1 machine translation, and 10 A/V transcription/search capabilities. Bids will be evaluated based on operational fit/integration, government functionality, risk mitigation, security, and cost, with cost accounting for 30% of the total score.

The contracting opportunity is open to businesses located in California, with specific jurisdictions including Sacramento County and San Francisco City. Preferences are available for certified California Small Businesses (SB) and Disabled Veteran Business Enterprises (DVBE), with a total preference cap of 15%. Bidders must also disclose if their proposed solution includes any generative artificial intelligence (GenAI) technology. The current solution is the ZyLAB One Business Package, a cloud-based SaaS utilized for Public Records Act response and early litigation discovery, and the Commission requires migration from this existing system. No information is provided on the total contract value or renewal options.