LED Volume Wall for Video Production
Closed State & local contract opportunity Posted
- Solicitation number
- Y25-606
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- Point of contact
-
- Kaitlin Kolhoff kaitlin.kolhoff@ocfl.net (407) 836-5438
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is seeking sealed electronic offers for an LED Volume Wall for Video Production (Y25-606) to be installed at Orange TV's studio. The procurement involves furnishing and installing a comprehensive 25 x 11-foot LED wall system with Novastar MX2000 Pro processor, designed to integrate with existing Panasonic 4K studio cameras and ROSS video broadcast equipment. The LED wall must produce high-resolution, realistic images without pixelization when photographing subjects within nine feet and potentially support future Extended Reality (XR) productions. Key deliverables include the LED wall with a 1.27 or lower pitch Chip on Board (COB) technology, 8k output, front service capability, and ability to receive 4K 12G signals, along with a custom floor and wall mount frame. Bidders must submit detailed specifications, references demonstrating installation and technical support capabilities, and provide comprehensive support including 10% backup LED panels. The solicitation requires electronic submission through the OpenGov e-Procurement Platform, with responses due by 4:00 pm EST on July 15, 2025. A non-mandatory pre-solicitation meeting is scheduled for June 10, 2025, at 10:00 am at the Orange TV Studio, and questions must be submitted by June 13, 2025, at 5:00 pm EST through the platform's question and answer module.
The contract includes provisions for M/WBE participation considerations and requires E-Verify compliance and anti-human trafficking attestations. Contractors must provide five years of 24/7/365 technical support, software updates, and a warranty with same-day part replacement. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible bidder, with the county reserving the right to reject any or all offers. The successful vendor will be responsible for providing commissioning and operational training for the LED wall and processor, with ongoing technical support available for purchase after the initial five-year period. While no specific budget range is explicitly stated, the comprehensive nature of the procurement suggests a significant investment in advanced video production technology. The contract is expected to commence within 90 calendar days of receiving the county's delivery or purchase order, with the installation located at Orange TV's studio at 9860 Universal Blvd in Orlando. The county will ensure adequate power supply and installation space for the new LED volume wall system.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for LED Volume Wall for Video Production (Y25-606)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, July 15, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, June 13, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kaitlin.kolhoff@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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